Step-by-step instructions for routing course forms in the Course Inventory Management System.

CIMS Routing Help

Save Form

  1. When you are first initiating a CIMS form you can save it and come back to it later by going to “Retrieve Saved Forms” on the Main Menu.
  2. Once a form has been routed to anyone, including yourself, if you want to save changes, route the form to yourself and retrieve it from “Courses requiring my approval” on the CIMS main menu.

Initial Routing

  1. Click the "Route Form Now" button. This takes you to a routing screen.
  2. On the routing screen, type in the name of the person you want to route the form to. Click "Search." (The program searches the campus directory and displays names in a list below.) If you are not sure who to route to, call the department or unit and verify contact’s name. Many departments use designees.
  3. Choose an approval role for the person you are routing to (not your role).
  4. Click the round button beside the name from the directory.
  5. Click Route Now

Normal Routing

  1. At the bottom of the CIMS form, after the routing status, there are buttons for approval choices (approve, deny, re-route). Click the button that applies, and type in applicable comments.
  2. Click the "Route Form Now" button. This takes you to a routing screen.
  3. On the routing screen, type in the name of the person you want to route the form to. If you are not sure who to route to, call the department or unit and verify contact’s name. Many departments use designees.
  4. Click "Search." (The program searches the campus directory and displays names in a list below.)
  5. Choose an approval role for the person you are routing to (not your role).
  6. Click the round button beside the name from the directory.
  7. Click Route Now

Routing as a Designee

  1. If you are acting as a designee for someone (e.g., Department Chair), route the form to yourself and choose the role of the person you are acting as designee for (e.g. Department Chair or Designee).
  2. On the CIMS Main Menu, go to “Courses requiring my approval.”
  3. At the bottom of the CIMS form, after the routing status, there are buttons for approval choices (approve, deny, re-route). Click the button that applies, and type in the comments box the name of the person you are representing and that person’s role. (e.g., Designee for Professor Joe Bruin, Chair, Philosophy Department.)
  4. Click the "Route Form Now" button. This takes you to a routing screen.
  5. On the routing screen, type in the name of the person you want to route the form to. Click "Search." (The program searches the campus directory and displays names in a list below.)
  6. Choose an approval role for the person you are routing to (not your role or your designee role).
  7. Click the round button beside the name from the directory.
  8. Click Route Now

Routing Multiple-listed Courses

  1. Multiple-listed courses require the approval of all chairs, FECs, and deans involved with the course.
  2. Coordinate the routing by calling or e-mailing the department coordinators for each department to be sure you know whom to route to. The College and each school may have different routing procedures and contacts.

Withdrawing a CIMS Form

Only the initiator or staff from the Registrar’s Office can withdraw (delete completely) a CIMS form. Call x67045 or x56704 for assistance.

CIMS Routing Contacts and Roles

Many Departments or units use designees or other administrators or coordinators to review and process CIMS forms. Contacts can change. If you are not sure who should receive the CIMS form, call the department or unit and verify the routing contact. This ensures that forms are routed correctly.

For a PDF list of the contacts, click here.

Routing Role

  • CUTF Coordinator: Michelle Chen
  • USIE Coordinator: Sara Villegas
  • Dean College/School or Designee: Consult College or School Coordinator
  • Department Chair or Designee: Consult Department Coordinator
  • Department Faculty Member: Consult Campus Directory
  • Department/School Coordinator: Consult Department
  • FEC Chair or Designee: Consult Faculty Executive Committee Coordinator
  • FEC School Coordinator: Consult School Student Affairs Office
  • L&S FEC Coordinator: Mary Ries
  • Fiat Lux Coordinator: Beserat Hagos
  • Graduate Division Associate Dean or Designee: Coordinated through April de Stefano
  • Graduate Division Coordinator: Michelle Mak
  • HSSEAS Central Administrator: Myrna Reneau
  • Public Health Central Administrator: Arlecia Powell-Halley
  • Registrar’s Office: Michelle Hiatt or Jessica Lin
  • TFT Central Administrator: Noell Billings

Automatically Routed Forms

To streamline routing for courses of a single type that always go to the same person or office, automatic routing procedures have been programmed to direct the forms to that person.

  • Variable Topics: Registrar’s Office
  • Honors Seminars (89, 189): Registrar’s Office
  • Fiat Lux Seminars: Beserat Hagos

College and School FEC Coordinators

CIMS forms that need to be routed to the College or School Faculty Executive Committee level need to be routed to the appropriate College or School coordinator.

  • College of Letters & Science: Mary Ries
  • David Geffen School of Medicine: Greg Payne
  • Graduate School of Education and Information Studies: Ryan Lebre
  • Henry Samueli School of Engineering and Applied Science: Myrna Reneau
  • Herb Alpert School of Music: Nam Ung
  • John E. Anderson Graduate School of Management: Patricia Johnson
  • Jonathan and Karin Fielding School of Public Health: Arlecia Powell-Halley
  • Meyer and Renee Luskin School of Public Affairs: Anastasi Loukaitou-Sideris
  • School of the Arts and Architecture: Merrillyn Pace
  • School of Dentistry: Matt Dingman
  • School of Law: Sean Pine Treacy
  • School of Nursing: LaWanda Bowles-Costello
  • School of Theater, Film, and Television: Noell Billings