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Schedule of Classes Registration |
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Registration consists of paying fees and enrolling in classes.
Complete both processes by the established deadlines (see the Calendars section) to be officially registered and enrolled for the term Address and E-mail Changes Students must keep their UCLA mailing and e-mail addresses up to date and may change them
Three times each year, student mailing addresses are updated from the change of address list on file with the U.S. Postal Service. Students must, however, still inform UCLA when they change addresses and verify that their addresses are correct on URSA. Fees shown represent the amounts currently estimated for this quarter. Every effort will be made to keep fees at this level for the term. However, given continuing budget uncertainties, circumstances may require an adjustment in these amounts during the term. A student may declare non-attendance if he or she is not planning to attend UCLA for a term and registration fees have not been paid for that term. If the student uses this option on URSA, be sure to consult the Academic Policies section in this Schedule for readmission information. For a graduate student, declaring nonattendance does not place the student on an official leave of absence. That status requires submission of a leave of absence form, obtained from the individual department, for department and Graduate Division approval. Payments can be mailed, deposited in the Administrative Main Cashier drop slot (1125 Murphy Hall), or paid by credit or debit card through URSA. Registration Confirmation Check registration status on URSA to confirm that registration fee payments have been processed. Student Health Insurance Plan Insurance is a condition of registration at the University of California. As such, the cost of the Student Health Insurance Plan (SHIP) is billed along with other UCLA fees each academic term. The SHIP fee is waivable if a waiver is submitted by the fee payment deadline for each term. Waiving SHIP is an online process. SHIP fulfills all of the requirements mandated for qualified medical/health insurance as defined by the University. The Ashe Student Health and Wellness Center is the primary health care provider for SHIP and is where all nonemergency medical care must be initiated for SHIP claim payment consideration. See the Ashe Center website. Waiving SHIP Students may waive SHIP if they (1) maintain active enrollment in an qualified medical/health insurance plan that meets all established requirements, (2) apply for a SHIP waiver each term within established deadlines, and (3) correctly complete the online SHIP waiver form. Students must apply for a SHIP waiver online. See the Ashe Center website for details, including a definition of qualified private medical/health insurance. Follow the Online Services link from the Ashe Center website. Deadlines for Waiving SHIP Third-party individuals may not waive SHIP for a student. Waivers must be submitted by the stated deadlines whether or not fees have been paid by that date. Deadlines are strictly enforced. The schedule for waiving SHIP is as follows:
The above information serves as official notice of the UCLA mandatory medical/health insurance requirement. All students are responsible for providing complete and accurate information that must be submitted by the stated deadlines. A student who is the spouse, registered domestic partner, or child of a resident law enforcement officer or fire fighter killed in active duty is exempt from nonresident tuition and fees in accordance with Section 68120 of the State of California Education Code. In accordance with Section 32320 of the State of California Education Code, a student may be exempt from mandatory systemwide fees but not from nonresident tuition fees if: (a) the student is the child or dependent of a U.S. military veteran who has a service-connected disability or who was killed in service; (b) the student is the dependent of a California National Guard member who, while in active State service, acquired a service-connected disability or was killed in service; or (c) the student is the surviving spouse who has not remarried, or registered domestic partner who has not subsequently married or registered as a domestic partner, of a California National Guard member who, while in active State service, acquired a service-connected disability or was killed in service. A nonresident student who meets the requirements of Section 68130.5 of the State of California Educational Code regarding attendance and graduation from a California high school is exempt from paying nonresident tuition. Students who believe they are entitled to one of these exemptions must apply for it before registering. Without this authorization, students are not permitted to register without paying the entire fee. Graduate and undergraduate students should apply for a fee exemption at the Registrar's Office. For more information, see the Fees section. For more information about residence for tuition purposes and related fee exemptions, see the Residence section of the Appendix in the UCLA General Catalog or the Registrar’s Office residence for tuition purposes webpage. Fee assessment for reduction in fees is based on total units enrolled (10 units or less) as of Friday of the third week of classes. Certain undergraduate students, when properly approved by the dean of their College/school for enrollment in 10 units or less, may be eligible for a one-half reduction in the educational fee. File a Request for Fee Reduction with the academic dean's office by Friday of the second week. Except for these qualified and approved part-time students, there is no reduction in the University registration, educational, student union, or Undergraduate Students Association fee. Undergraduate nonresident students with College/school approval for enrollment in 10 units or less pay only half the nonresident tuition fee. File a Request for Fee Reduction with the academic dean’s office by Friday of the second week of classes for the applicable term. For graduate students there is no reduction in the University registration, educational, nonresident tuition, student union, or Graduate Students Association fee for less than full-time programs. Full-time University employees may apply for a reduction of the registration and educational fees at their Campus Human Resources office. Applications are available on the Campus Human Resources website. If you receive the part-time fee reduction from your academic dean, you may not also use the UC employee reduction; you must use one or the other. A late payment fee is assessed to all students paying registration fees after the deadline. Late registration is complete once students pay registration fees and enroll in classes. After Friday of the Second Week Students who enroll in classes and pay registration fees after Friday of the second week of classes are assessed both the late Study List fee and the late registration fee, resulting in extra costs to register and enroll. Undergraduate students must obtain the instructor’s signature for each course listed and obtain approval from the academic College or school. Graduate students (GD college code) must obtain approval from their authorized departmental adviser. Dentistry, Law, and Medicine students must have the written approval of their respective Student Affairs Office. File the Enrollment Petition at 1113 Murphy Hall after paying fees for the term. Late registration is complete when students pay registration fees and enroll in classes. Late registration, processing, and penalty fees are waivable on request in writing to the office assessing the fees only if they were incurred through the fault of the University or because a student suffered sudden and debilitating injury or accident. Holds Students may have holds placed on their student records which could affect registration, enrollment, financial aid, campus services, and/or release of academic transcripts for the following reasons:
Each student who becomes subject to a hold action is given advance notice and ample time to respond. The hold must be released by the initiating office before a student may enroll in classes or receive various campus services. Obtain information on holds through URSA. Under the conditions described below, some UCLA students may be eligible for a full or partial refund of fees paid. Cancellation of Registration Prior to the first day of instruction, students may cancel registration by mailing a written notice to the Enrollment and Degree Services Office, Attn: Cancellation Clerk, 1113 Murphy Hall, UCLA, Box 951429, Los Angeles, CA 90095-1429. Refund is as follows: new students receive a 100 percent refund for fees paid except for the nonrefundable acceptance of admission fee and a $10 service fee; all other students receive a 100 percent refund for fees paid minus the $10 service fee. Withdrawal Students who withdraw from the University once instruction begins must file an acceptable Notice of Withdrawal form. Undergraduates may obtain this form at the office of the academic dean. Graduate students may obtain it from their respective departments. Failing to attend classes, neglecting courses, or stopping payment on checks tendered for registration does not constitute notice of withdrawal. A fine is assessed if any check for registration fee payment is returned by a bank for any reason, including stopped payment or insufficient funds. If no credit for courses is received, a full refund of the University registration fee for the regular session is granted to all students entering the armed forces prior to the end of the sixth week of the term, with no refund thereafter. Schedule of Refunds A percentage of the registration fees paid is refunded according to the calendar date on which the official Notice of Withdrawal or Leave of Absence form is submitted to the academic dean. Refund is as follows: a $10 service fee is deducted from all 100 percent refunds; for new students, the schedule of refunds is applied to the fees paid minus the nonrefundable acceptance of admission fee and a $10 service fee. Fees paid by new M.B.A. and Dentistry students are refunded except for their respective nonrefundable acceptance of admissions deposit. Students who receive a 100 percent refund and purchased SHIP are not eligible for any SHIP benefits for that entire term. For students who receive less than a 100 percent refund and purchased SHIP, the SHIP policy remains in effect for the remainder of the term, and refunds are calculated on the remainder of their registration fees minus the SHIP fee. Registration fee refunds take one to two weeks to process. If a sponsored student (on financial aid) pays registration fees with personal funds, a refund is initiated automatically through BAR. Students who initially pay registration fees with financial aid, a fee deferral, or a fee waiver, and subsequently cancel or withdraw, do not receive a cash refund. The schedule of refunds is applied to the fee paid as follows: Spring Quarter 2008 Refunds
Spring Semester 2008 Refunds (School of Law)
Graduate Students Graduate Leaves of Absence. For graduate students on official leave of absence, a percentage of registration fees paid is refunded according to the calendar date on which the official Request for Leave of Absence is submitted to the Graduate Division. If fees are paid by departmental funds, students may end up owing fees if the leave of absence petition is filed after the first day of classes. For refund information, see the chart above; for more on graduate leaves of absence, see the Academic Policies section. Filing Fee. Graduate students may be eligible for and billed the filing fee (half the quarterly registration fee) in lieu of full registration fees for the term in which they expect to complete final degree requirements. See the Academic Policies section for requirements. Reduced Nonresident Tuition. Nonresident graduate doctoral students who have advanced to candidacy are eligible for a 100 percent reduction in their annual nonresident tuition fee. See the Academic Policies section for requirements. Fee Deferrals. Academic apprentice personnel are eligible to receive a fee deferral for part or all of the registration fees assessed during the term in which they serve as an academic apprentice. Students are responsible for paying fees by the deferred payment deadline, which is generally two months after the standard term due date. Whether students attend UCLA, take a leave of absence, or withdraw from the University, they are responsible for the registration fees assessed but may be eligible to receive a partial fee refund, according to the refund schedule above. Fees not paid by the deadline are subject to the late fee charge. See the Class Listings section for class times, rooms, instructors, and other enrollment information. For updated listings, see the online Schedule of Classes. See the Class Listings section and your school or College advisers (listed in the Academic Counseling section) to assemble a program of courses. Plan two or three alternate programs in case your first choice of courses is not available. Do not choose two classes in the same final examination group (see the final examination chart in the Class Listings section) or select classes that conflict in meeting times. If conflicts are unavoidable, consult with the instructor of each course at the first class meeting. For enrollment instructions, see the Enrollment section in this Schedule. Hepatitis B Vaccine Requirement The California State Legislature requires as a condition of enrollment that students 18 years and younger demonstrate immunity from hepatitis B. The Ashe Center offers the hepatitis B vaccine to eligible students. Students who have not had the vaccine should start the series before their first term begins. Because this is a state requirement, students who have not completed the immunization series and submitted proof of completion to the Ashe Center by the time their third term begins will have a hold placed on their records. Proof of compliance with the requirement is electronic through the Ashe Center website. URSA Enrollment University Records System Access (URSA) enables UCLA students to acquire information from their University academic records and to enroll in classes. Use URSA to process class enrollment and determine assigned appointment periods. Students may also use URSA for other enrollment-related tasks, such as adding, dropping, or exchanging classes, signing onto a wait list or checking wait-list status, or changing the grading basis for a class. See "URSA Enrollment" in the Enrollment section for more information on services and features. Study Lists A Study List is the record of the courses a student enrolls in for the term. Friday of the second week of instruction, the Study List of enrolled courses becomes "official" and all wait lists are eliminated. Check Study Lists through URSA after all enrollment transactions. Students are responsible for all courses and the grading basis as listed on URSA and cannot receive credit for courses not listed. Errors or omissions should be corrected before the academic dean’s deadline for changes by petition. Unapproved withdrawal from or neglect of a course entered on the Study List results in a failing grade. |
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