Schedule of Classes   Registration

Student responsibilities

Declaring nonattendance

Fee disclaimer

Fee Descriptions

Paying fees

Nonresident tuition exemptions

Reduced fee programs

Late payment

Fee waiver requests

Fee charts

Miscellaneous fees
   Course material fees

Registration consists of paying fees and enrolling in classes.

1. Registration fees and other University charges are due the 20th of each month. BAR (Billing and Receivable) accounts can be viewed through URSA
2. Enrollment in classes is completed through URSA (see “URSA Enrollment” in the Enrollment section for full details)

Complete both processes by the established deadlines (see the Calendars section) to be officially registered and enrolled for the term

Student Responsibilities

Address, Mobile Telephone, and E-mail Changes

Students must keep their UCLA mailing and e-mail addresses and mobile telephone numbers up to date, and may change them on URSA at http://www.ursa.ucla.edu. Keeping this information current allows students to be reached through the BruinAlert system.

Three times each year, student mailing addresses are updated from the change-of-address list on file with the U.S. Postal Service. Students must, however, still inform UCLA when they change addresses and verify that their addresses are correct in URSA.

Declaring Nonattendance

A student may declare nonattendance if he or she is not planning to attend UCLA for a term and registration fees have not been paid for that term. If the student uses this option on URSA, be sure to consult the Academic Policies section in this Schedule for readmission information.

For a graduate student, declaring nonattendance does not place the student on an official leave of absence. That status requires submission of a leave of absence form, obtained from the individual department, for department and Graduate Division approval.

Fee Disclaimer

Fees shown represent the amounts currently estimated for this quarter. Every effort will be made to keep fees at this level for the term. However, given continuing budget uncertainties, circumstances may require an adjustment in these amounts during the term.

Fee Descriptions

For detailed descriptions of UCLA and universitywide fees, see the Fees section of the Registrar’s Office website and click on the “Student Fees at UCLA” link. See also the Office of Academic Planning and Budget website.

Paying Fees

Payments can be mailed, deposited in the Administrative Main Cashier drop slot (1125 Murphy Hall), or paid by credit or debit card through URSA.

Fees including the Educational Fee, University Registration Fee, professional school fees, and tuition charges—as well as UCLA campus-based fees assessed to all full-time students—are flat fees based on enrollment status (e.g., undergraduate, graduate student, professional school student), not on the number of enrolled units. They do not include additional course or unit-based fees such as the IEI Fee or course materials fees that may be assessed for enrollment in selected courses, room and board costs for living on campus, or books and supplies.

UCLA Summer Sessions has a separate fee schedule; for information, see its website.

Registration Confirmation

Check registration status on URSA to confirm that registration fee payments have been processed. It is especially important to do this prior to the deadline for dropping classes due to nonpayment of registration fees (see the Calender section for current deadlines).

Student Health Insurance Plan

Insurance is a condition of registration at the University of California. As such, the cost of the Student Health Insurance Plan (SHIP) is billed along with other UCLA fees each academic term. The SHIP fee is waivable if a waiver is submitted by the fee payment deadline for each term. Waiving SHIP is an online process.

SHIP fulfills all of the requirements mandated for qualified medical/health insurance as defined by the University. The Ashe Student Health and Wellness Center is the primary health care provider for SHIP and is where all nonemergency medical care must be initiated for SHIP claim payment consideration. See the Ashe Center website.

Waiving SHIP

Students may waive SHIP if they (1) maintain active enrollment in an qualified medical/health insurance plan that meets all established requirements, (2) apply for a SHIP waiver each term within established deadlines, and (3) correctly complete the online SHIP waiver form.

Students must apply for a SHIP waiver online. See the Ashe Center website for details, including a definition of qualified private medical/health insurance. Follow the Online Services link from the Ashe Center website. When waiving SHIP, students are responsible for knowing the benefits of and local providers for their medical plan.

Deadlines for Waiving SHIP

Third-party individuals may not waive SHIP for a student. Waivers must be submitted by the stated deadlines whether or not fees have been paid by that date. Deadlines are strictly enforced.

The schedule for waiving SHIP is as follows:

The above information serves as official notice of the UCLA mandatory medical/health insurance requirement. All students are responsible for providing complete and accurate information that must be submitted by the stated deadlines. For additional deadline information, see the Ashe Center website.

Nonresident Tuition Exemptions

The following categories of students may be entitled to an exemption from nonresident tuition: (1) active duty member of the U.S. military stationed in California for non-educational purposes; (2) dependent children, stepchildren, spouses, or registered domestic partners of an active duty member of the military stationed in California; (3) unmarried dependent children under age 21, spouses, or registered domestic partners of members of the UC faculty who are members of the Academic Senate; (4) unmarried dependent children, spouses, or registered domestic partners of full-time UC employees who are assigned to work outside of California; (5) children, spouses, or registered domestic partners of deceased public law enforcement or fire suppression employees killed in the course of their official duties who were California residents at the time of their death; (6) dependent children of California residents; (7) graduates of a California high school operated by the Federal Bureau of Indian Affairs; (8) credentialed employees of a California public school; (9) amateur student athletes training at the U.S. Olympic Training Center in Chula Vista; (10) students who attended high school in California for three years and graduated from a California high school (or attained the equivalent), except students who are nonimmigrant aliens; (11) surviving dependents of California residents killed in the 9/11/01 terrorist attacks; (12) recipients of the Congressional Medal of Honor and their children under age 27.

Students who believe they are entitled to one of these exemptions must apply for it before registering. Without this authorization, students are not permitted to register without paying the entire fee. Graduate and undergraduate students should apply for a fee exemption at the Registrar’s Office. For more information, see the fees page.

Establishing Residence

For more information about establishing and evaluating residence for tuition purposes and related fee exemptions, see the Residence section of the Appendix in the UCLA General Catalog or the Registrar’s Office residence website.

Doctoral Candidates

Nonresident graduate doctoral students who have advanced to candidacy are eligible for a 100 percent reduction in their annual nonresident tuition fee. See the Academic Policies section for requirements.

Reduced Fee Programs

Fee assessment for reduction in fees is based on total units enrolled (10 units or less) as of Friday of the third week of classes.

Undergraduates

Certain undergraduate students, when properly approved by the dean of their College/school for enrollment in 10 units or less, may be eligible for a one-half reduction in the educational fee. File a Request for Fee Reduction with the academic dean's office by Friday of the second week. Except for these qualified and approved part-time students, there is no reduction in the University registration, educational, student union, or Undergraduate Students Association fee.

Undergraduate nonresident students with College/school approval for enrollment in 10 units or less pay only half the nonresident tuition fee. File a Request for Fee Reduction with the academic dean’s office by Friday of the second week of classes for the applicable term.

Graduate Students

For graduate students there is no reduction in the University registration, educational, nonresident tuition, student union, or Graduate Students Association fee for less than full-time programs.

Graduate students may be eligible for and billed the filing fee (half the quarterly registration fee) in lieu of full registration fees for the term in which they expect to complete final degree requirements. See the Academic Policies section for requirements.

Graduate students taking research or coursework leaves of absence outside California may be eligible for in absentia registration and reduction of the University educational and registration fees. See the Academic Policies section for more information.

University Employees

Full-time University employees may apply for a reduction of the registration and educational fees at their Campus Human Resources office. Applications are available on the Campus Human Resources website. Students who receive the part-time fee reduction from their academic dean may not also use the UC employee reduction; students must use one or the other.

Late Payment

A late payment fee is assessed to all students paying registration fees after the deadline. Late registration is complete once students pay registration fees and enroll in classes.

After Friday of the Second Week

Students who enroll in classes and pay registration fees after Friday of the second week of classes are assessed both the late Study List fee and the late registration fee, resulting in extra costs to register and enroll.

Undergraduate students must obtain the instructor’s signature for each course listed and obtain approval from the academic College or school.

Graduate students (GD college code) must obtain approval from their authorized departmental adviser.

Dentistry, Law, and Medicine students must have the written approval of their respective Student Affairs Office.

File the Enrollment Petition at 1113 Murphy Hall after paying fees for the term. Late registration is complete when students pay registration fees and enroll in classes.

Fee Waiver Requests

Late registration, processing, and penalty fees are waivable on request in writing to the office assessing the fees only if they were incurred through the fault of the University or because a student suffered sudden and debilitating injury or accident.

Holds

Students may have holds placed on their student records which could affect registration, enrollment, financial aid, campus services, and/or release of academic transcripts for the following reasons:

1. Failure to comply with admission or academic provisions
2. Failure to settle financial obligations with the University
3. Failure to respond to official notices

Each student who becomes subject to a hold action is given advance notice and ample time to respond. The hold must be released by the initiating office before a student may enroll in classes or receive various campus services. Obtain information on holds through URSA.

Refunds and Reductions

Under the conditions described below, some UCLA students may be eligible for a full or partial refund of fees paid.

Cancellation of Registration

Prior to the first day of instruction, students may cancel registration by mailing a written notice to the Registrar’s Office, Attn: Cancellation Clerk, 1113 Murphy Hall, UCLA, Box 951429, Los Angeles, CA 90095-1429. Refund is as follows: new students receive a 100 percent refund for fees paid except for the nonrefundable acceptance of admission fee and a service fee; all other students receive a 100 percent refund for fees paid minus the service fee. (See “Miscellaneous Fees” for service fee information.)

New students who cancel must file for admission if they wish to return to UCLA.

Withdrawal

Students who withdraw from the University once instruction begins must file an acceptable Notice of Withdrawal form. Undergraduates may obtain this form at the office of the academic dean. Graduate students may obtain it from their respective departments.

Failing to attend classes, neglecting courses, or stopping payment on checks tendered for registration does not constitute notice of withdrawal. A fine is assessed if any check for registration fee payment is returned by a bank for any reason, including stopped payment or insufficient funds. If no credit for courses is received, a full refund of the University registration fee for the regular session is granted to all students entering the armed forces prior to the end of the sixth week of the term, with no refund thereafter.

Schedule of Refunds

A percentage of the registration fees paid is refunded according to the calendar date on which the official Notice of Withdrawal or Leave of Absence form is submitted to the academic dean.

Service Fee and Nonrefundable Fees. A service fee is deducted from all 100 percent refunds. For new students, the schedule of refunds is applied to the fees paid minus the nonrefundable acceptance of admission fee and the service fee. Fees paid by new M.B.A. and Dentistry students are refunded except for their respective nonrefundable acceptance of admissions deposit. Registration fee refunds take one to two weeks to process. (See “Miscellaneous Fees” for service fee information.

SHIP Benefits. Students who receive a 100 percent refund and purchased SHIP lose all SHIP coverage and benefits for the entire term. For students who receive less than a 100 percent refund and purchased SHIP, the SHIP policy remains in effect for the remainder of the term, and refunds are calculated on the remainder of their registration fees minus the SHIP fee.

Sponsored Students, Deferrals, and Waivers. If a sponsored student (on financial aid) pays registration fees with personal funds, a refund is initiated automatically through BAR. Students who initially pay registration fees with financial aid, a fee deferral, or a fee waiver, and subsequently cancel or withdraw, do not receive a cash refund.

The schedule of refunds is applied to the fee paid as follows:

Spring Semester 2010 Schedule of Refunds—School of Law

Winter Quarter 2010 Schedule of Refunds—All Other Students

Fall Semester 2009 Schedule of Refunds—School of Law

Fall Quarter 2009 Schedule of Refunds—All Other Students

Graduate Students

Graduate Leaves of Absence. For graduate students on official leave of absence, a percentage of registration fees paid is refunded according to the calendar date on which the official Request for Leave of Absence is submitted to the Graduate Division. If fees are paid by departmental funds, students may end up owing fees if the leave of absence petition is filed after the first day of classes. For refund information, see the chart above; for more on graduate leaves of absence, see the Academic Policies section.

In Absentia Registration. Graduate students taking research or coursework leaves of absence outside California may be eligible for in absentia registration and reduction of the University educational and registration fees.

Filing Fee. Graduate students may be eligible for the filing fee in lieu of full registration fees. See the Academic Policies section.

Fee Deferrals. Academic apprentice personnel are eligible to receive a fee deferral for part or all of the registration fees assessed during the term in which they serve as an academic apprentice. Students are responsible for paying fees by the deferred payment deadline, which is generally two months after the standard term due date. Whether students attend UCLA, take a leave of absence, or withdraw from the University, they are responsible for the registration fees assessed but may be eligible to receive a partial fee refund, according to the refund schedule above. Fees not paid by the deadline are subject to the late fee charge.

Doctoral Candidates. Nonresident doctoral candidates are eligible for a reduction in nonresident tuition. See the Academic Policies section.