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ADMISSION POLICIES Graduate Registration and Readmission DEGREE POLICIES |
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Admission Policies An application for admission must be submitted and accepted in accordance with the schedule specified in the Calendar section before a new student may register at the University. Preliminary information about registering is given to new students when the Statement of Intent to Register is submitted online. Please note: Your admission to the University is only guaranteed for the term you are admitted. If you do not register for this “admit” term, you must apply for admission again. One-Term Absence Students who complete a term (Fall, Winter, Spring), and do not register the following term, may return to UCLA the subsequent term as a continuing student and be eligible to register and enroll in advance. Planned Academic Leave (PAL) for International Travel Students who plan to participate in a study abroad program sponsored by an institution other than UC are required to take a planned academic leave of absence (PAL) from UCLA. After they are accepted into a program, students must register their program with the UCLA International Education Office (IEO), B300 Murphy Hall. Registering the program also generates the student application for the leave of absence. Requirements for programs and registration can be found on the IEO website. Students returning from an approved leave of absence for participation in a registered non-UC study abroad program are not required to seek readmission, but must provide official transcripts for coursework evaluation. Reentering Students To return to the University after an absence of more than one term, students—except for those on PAL for non-UC study abroad—must complete an Undergraduate Application for Readmission form and file it with the Registrar’s Office. A nonrefundable fee applies (see Miscellaneous Fees in the Registration section). To obtain a readmission application
Deadlines for filing applications for readmission are shown below. If a deadline falls on a Saturday or Sunday, it is extended to the next business day. Students are encouraged to apply at least four weeks prior to the deadline. Applications received after the deadline are assessed a late readmission fee and, if applicable, a late registration fee (see Miscellaneous Fees).
Students who have attended any educational institution--including another University of California campus or UCLA Extension--since their last attendance at UCLA must submit official transcripts from those schools with their application (unless work is being completed abroad). Students admitted prior to Fall 1988 who have not been registered at UCLA for the last five years are required to resubmit official transcripts of all work completed outside UCLA. Action taken on the application is contingent upon receipt and evaluation of these transcripts. Mail the completed application, Statement of Legal Residence, and official transcripts (if applicable) to UCLA Registrar’s Office, Attn: Readmission, 1113 Murphy Hall, Box 951429, Los Angeles, CA 90095-1429. Graduate Registration and Readmission For details on the policies below, consult Standards and Procedures for Graduate Study at UCLA at the Graduate Division publications page. Continuous Registration Policy Graduate students must be either registered and enrolled or on an official leave of absence every term until their degrees are awarded. As an exception, certain graduate students may be eligible to pay the filing fee (see below). Failure to register or be on an official leave of absence for any term (Fall, Winter, Spring) constitutes withdrawal from UCLA. Filing Fee Graduate students may be eligible to pay the filing fee (half the quarterly registration fee) in lieu of full registration fees for the term in which they expect to complete final degree requirements and receive their degree. Doctoral students are not eligible to pay the filing fee unless registered the immediately preceding term. International students must pay the filing fee by the deadline for registration at the beginning of a term. Students who pay the filing fee are not eligible for University services beyond a maximum of 12 hours of faculty and staff time required to complete degree requirements and are not considered in the same status as registered students. Graduate Leave of Absence Continuing graduate students in good standing (3.0 GPA or above) who have completed at least one term of UCLA graduate work may, with the support of their department and the approval of the Graduate Division, be eligible for leaves of absence. Graduate students are allowed a maximum of six quarters of official leave of absence. International students must consult with the Dashew Center for International Students and Scholars before applying for a leave of absence. Federal policy governing students on F-1 and J-1 visas restricts leaves of absence to certain conditions. Therefore, the Dashew Center, in consultation with the Graduate Division, individually evaluates each international graduate student request for a leave of absence to determine that it meets federal (and University) eligibility criteria. Students on approved leave of absence are not permitted to use faculty time or make use of University facilities for more than 12 hours since their last registration and are not eligible for apprentice personnel employment or other services normally available to registered students. There is no need to apply for readmission, since the approved leave is for readmission to a specific term. The Registrar’s Office notifies students about registration information when their leave is due to expire. Students obtain a Request for Leave of Absence form from their academic department. See the Calendars section for the filing deadline. In Absentia Registration. Graduate students taking leaves of absence outside California for research or coursework related to their degree program may be eligible for in absentia registration. Students registered in absentia pay 15% of the University educational and registration fees, but pay the full amounts of other mandatory fees such as health insurance and nonresident tuition (if applicable). In absentia registration and fee reductions may be used for a maximum of six quarters or four semesters for academic doctoral students, and up to three quarters or two semesters for master’s and graduate professional students. For complete details and restrictions, see the Graduate Division website. Readmission Students who fail to register or take an official leave of absence are required to apply for readmission and are held to any changes in degree program requirements. Complete the online Application for Graduate Admission. A nonrefundable fee must be paid when the application is filed in accordance with deadlines published in the Calendars section. Reduced Nonresident Tuition for Doctoral Candidates Nonresident graduate doctoral students who have advanced to candidacy are eligible for a 100 percent reduction in their annual nonresident tuition fee. The reduced nonresident tuition begins with the first academic term following the advancement to candidacy term. Students are eligible for reduced nonresident tuition for a maximum of three years (includes nonregistered time periods). Degree Policies To qualify for a bachelor’s degree, that is, to graduate in any school or College at UCLA, students must earn at least a C (2.0) average in all courses taken at any UC campus. In addition to the grade-point average requirement, students must satisfy (1) University requirements, (2) College or school requirements, and (3) department requirements. See the UCLA General Catalog for details. Anytime prior to graduation students may request a review of degree progress. Official degree checks detail requirements remaining to complete the bachelor’s degree. The degree check process varies by College or school: College of Letters and Science. The Degree Progress Report (DPR) serves as the degree check. The DPR is a computer-generated assessment of all degree requirements and the courses taken to fulfill them. View and print DPRs through URSA or order one at a College counseling office (Academic Advancement Program, 1209 Campbell Hall; Honors Programs, A311 Murphy Hall; College Academic Counseling, A316 Murphy Hall). Students should review their DPR periodically with College and departmental undergraduate counselors to be sure they are on track to graduate. Students who entered UCLA prior to Fall Quarter 1988 should consult their College counseling office (Academic Advancement Program, 1209 Campbell Hall; Honors Programs, A311 Murphy Hall; College Academic Counseling, A316 Murphy Hall). School of the Arts and Architecture. Degree Progress Reports (DPRs) are available through URSA and on request from the Office of Student Services, 2200 Broad Art Center. Students should consult an adviser in the Office of Student Services when they have questions about university or school requirements or if they have questions about their individual DPR. Questions regarding major requirements should be referred to the departmental counselor. Henry Samueli School of Engineering and Applied Science. Students following a catalog year prior to 2006-07 and starting their upper division major field course work must submit a “satisfied” Academic Program Proposal to the Office of Academic and Student Affairs, 6426 Boelter Hall. The Academic Program Planner (APP) is an interactive self-advising system that informs these students if their academic programs meet the requirements for graduation. Students following the 2006-07 and later catalogs will use a program called DARS. Students should obtain an official degree check at least one term prior to their graduation term. For details, see the school undergraduate degree requirements page. School of Nursing. Students may initiate a request for an updated degree check by contacting the undergraduate student services coordinator in the Student Affairs Office, 2-137 Factor Building. School of Theater, Film, and Television. Students entering as freshmen receive a written degree check on achieving junior standing. Students entering as juniors receive a degree check on entry. Students may initiate or request an updated degree check by making an appointment with their departmental counselor in the Student Services Office, 103 East Melnitz Building. Students who take courses at a college or university other than UCLA should first check the Articulation Agreements to determine how the courses will transfer. Articulation Agreements are lists of transferable courses from institutions other than UCLA. For questions, or if no Articulation Agreement exists, consult a counselor. Once students complete the courses, they must have the other institution send transcripts to UARS, 1147 Murphy Hall, Box 951436, Los Angeles, CA 90095-1436. They must also go to UARS to submit a Transcript Locator Card (also known as a Transfer Credit Evaluation Request) to initiate a credit evaluation. Transfer students (who attended another college or university prior to attending UCLA) should discuss transfer credit with their College or school counselor and/or departmental adviser. To initiate the steps leading to the award of a bachelor’s degree, students must identify the term they expect to complete degree requirements through URSA by the time they complete 160 units (172 units for engineering students) to avoid a late candidacy fee. The identified term must fall within the academic year (four quarters) subsequent to the term in which students reach or expect to reach the 160- or 172-unit mark. Once they complete 160/172 or more units, a fee is assessed each time students change the degree expected term. Current-term or past-term candidates over the unit limit must file a UCLA Declaration of Candidacy form at 1113 Murphy Hall. The form is available online. Friday of the second week is the last day to declare candidacy for the current term (with fee depending on units completed). Declaration of candidacy after the second week may result in a degree award date for the following term and additional penalty fees. Verify the degree expected term through URSA. For questions about degree candidacy status, Letters and Science students may inquire at 1113 Murphy Hall. Arts and Architecture, Engineering, Theater, Film, and Television, and Nursing students should see their school office. A photo I.D. is required. Declaring candidacy is not a guarantee of graduation. Current-term candidates are not assigned enrollment appointments for the following term. Students who intend to complete degree requirements while nonregistered (those who take a course through UCLA Extension or at another institution, remove an Incomplete grade, and so on) must file a request to graduate in absentia with their degree auditor in 1113 Murphy Hall by the second-week candidacy deadline. Students graduating in absentia are assessed the undergraduate in absentia degree service fee in addition to the declaration of candidacy fee if they were also not registered in the term immediately prior to their degree expected term. Letters and Science students must petition to enter a minor through the department/office administering the program. School of Arts and Architecture, Engineering, Theater, Film, and Television, and Nursing students must also obtain the approval of their school. The last day to obtain the required approval(s) is Friday of the second week of the degree expected term. Late entry to a minor may result in a degree award date for the following term. Satisfactory completion of the requirements for a minor is reflected on the final transcript and diploma. Final Degree Audits and Graduation Degree auditors in the Registrar's Office for Letters and Science students (2200 Broad Art Center for Arts and Architecture students, 6426 Boelter Hall for Engineering students, 2-200 Factor Building for Nursing students, and 103 East Melnitz Building for Theater, Film, and Television students) are responsible for verifying each candidate's eligibility for a bachelor’s degree. Degree auditors have information pertaining to a student’s graduation only if that student has declared candidacy and completed 160 quarter units (172 units for engineering students). During their graduating term, students should inform a degree auditor of grade changes, petitions for substitutions or exemptions, transfer credits, or similar changes that may affect their degree. Degree auditors notify students whose graduation eligibility cannot be verified of any requirements still outstanding and other problems in completing the degree. Contact degree auditors only for questions about degree audits. Phone numbers are in the Registrar’s Services Directory in the Student Services section. For graduation ceremony procedures, contact the College or schools. Names of students who request that no public information be released do not appear in commencement ceremony programs. Students may change their privacy status on URSA. Latin Honors The College and schools award Latin honors according to overall grade-point average at graduation. Honors are reflected on official transcripts and diplomas. Eligible students must have completed at least 90 (98 for the School of Nursing) University of California units for a letter grade. The levels of honors are summa cum laude, magna cum laude, and cum laude. The minimum GPA requirements for the 2006-07 academic year are as follows:
Requirements are subject to yearly change and other eligibility restrictions. Contact the College or school for information. Departmental Honors Some departments in the College of Letters and Science award honors, which are reflected on official transcripts and the diploma, to graduates of their programs. Inquire about the availability of these honors in the department office.
Certain UCLA online access and services expire upon separation from the University. Check the BruinTech website for more information. Students who expect to complete master’s degree requirements should submit an Advancement to Candidacy form to their department no later than the Friday of the second week of classes. See the Calendars section for deadlines. After you complete all course requirements and the comprehensive examination or the thesis, the Registrar’s Office reviews your courses and grades in order to confirm the awarding of your degree. Once the process is completed (approximately six weeks after the end of the term), your degree is recorded on your record and appears on any official transcript that you order. During the final term, inform the Registrar’s Office of mailing and e-mail address changes. An address change can be initiated on URSA, at 1113 Murphy Hall, or through the monthly BAR statement. For graduating students, academic transcripts with the graduation date included are available approximately seven weeks after the end of the term. Students requiring earlier proof of graduation may contact degree auditors in 1113 Murphy Hall and request a certificate of completion. The first certificate of completion is free of charge. A fee is charged for each additional copy. An additional special processing fee may be assessed if
Diplomas for both undergraduate and graduate students are available approximately three to four months after the degree award date. Information about obtaining diplomas in person (no fee) or by mail (with fee) is sent to student e-mail addresses approximately seven weeks after the end of the final term. To expedite receipt of diplomas, students are encouraged to return the diploma mail request form and remit the mailing fee. The form is available online. A diploma hotline with current recorded diploma information is available seven days a week, 24 hours a day at (310) 825-8883. To be reflected on the diploma, name changes must be submitted to the Registrar’s Office, 1113 Murphy Hall, by the last day of the degree expected term. Students submitting name changes after that date must request a replacement diploma at 1113 Murphy Hall. The special order diploma fee is assessed. If an original diploma is destroyed, a duplicate may be ordered from the Registrar’s Office, Diploma Reorder, 1113 Murphy Hall. The duplicate diploma request form is also available online. There is a fee for the replacement diploma, and it bears a reissue date and the signatures of the current officials of the state and University. Student records are closed to revisions in enrollment, grading, and academic actions upon award of a degree. Students are responsible for requesting review of their record prior to award of their degree. See UCLA Procedure 220.1 Student Grievances Regarding Challenge to Content of Student Records Under the Family Educational Rights and Privacy Act, which may be found at http://www.adminvc.ucla.edu/appm/entry_policies.asp?vSection=public/220-1.HTM. Changes requested by an individual after award of a degree are considered by the College or school only under extraordinary circumstances. Supportive documentation is required. Upon action of the academic dean, a statement of the request for revision and a note of the change may be recorded only in the memoranda section of the transcript. Class levels at UCLA are determined on the basis of the charts below.
Class level is based on completed and any in-progress units. For undergraduate students, class level determines the URSA enrollment appointment time (obtainable through URSA). |
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