Frequently Asked Questions   Transcripts, Forms, & Records

Transcript orders

Third-party verifications

Academic vs. verification transcripts

Cost

Order processing and delivery

Fax transcripts

Forms and certification processing

Student addresses

Student records folder

Subpoenaed records

How do I order a UCLA transcript?

Transcripts for regular and summer sessions can be ordered online through URSA using a UCLA Logon ID. Transcripts can also be ordered in person at 1134 Murphy Hall or by mail using a Transcript Order form.

Your Transcript Order form should include

• name under which you were registered at UCLA
• dates of attendance at UCLA
• date of birth
• 9-digit student ID number, if available
• complete address and telephone number
• e-mail address
• number of copies needed
• detailed mailing instructions including any special handling
• full signature

To obtain or retrieve a UCLA Logon ID, see the UCLA Logon ID website. For more information about transcripts, see "Official Transcripts" in the Student Services section of the Schedule of Classes, call (310) 825-3801 for recorded ordering information, or send e-mail to transcripts@registrar.ucla.edu.

• For School of Dentistry transcripts, contact its Student Affairs Office, (310) 825-8311.
• For School of Law transcripts, see its Transcripts and Enrollment Verifications page.
• For David Geffen School of Medicine transcripts, download its Document Request Form.
• For UCLA Extension transcripts, order online through the Extension website.

I am a UC student from another campus attending UCLA Summer Sessions. Should I request that an official transcript be sent to my home campus?

No. An official UCLA transcript with your summer work will automatically be sent to your home UC campus by the middle of October.

To what address do I mail my transcript order?

The mailing address is

UCLA Registrar’s Office
Attn: (Academic or Verification) Transcripts
1105 Murphy Hall
Box 951429
Los Angeles, CA 90095-1429

Can I order a transcript by fax?

No. Fax is not a secure transmission method for safeguarding personal data. Online ordering is available through URSA. See "Official Transcripts" in the Student Services section of the online Schedule of Classes. For information about ordering by mail or in person, call (310) 825-3801.

Why can't I order a transcript by phone or by e-mail?

In accordance with UC policy as well as with state and federal privacy laws, your signature is required for release of your academic transcript.

How does a third party, such as a creditor or employer, verify a student's enrollment or degree (obtain proof of enrollment)?

Third parties can order enrollment and degree verifications through National Student Clearinghouse. Costs for third-party services vary and are set by the Clearinghouse.

See the verification of enrollment page for verifications regarding scholarships.

What is the difference between the academic transcript and the verification transcript?

The academic transcript is your complete academic record, chronologically listing all of your courses, transfer credit, units, grades, grade point average (GPA), academic actions, UCLA degrees awarded, and in-term progress information (if applicable).

The verification transcript is an extraction of information from your academic transcript. It does not show courses and grades, but does include

• the terms and dates you attended UCLA
• your enrollment status for each term you attended
• the UCLA degrees you were awarded, including dates and degree major
• the college/school through which you attended
• your major(s)
• the dates of your admission(s) and expected degree
• your class level and career
• your social security number

See "Official Transcripts" in the Student Services section of the current Schedule of Classes for more details.

How much does an official transcript cost?

For current transcript, processing, and mailing fees, see Miscellaneous Fees as published in the online Schedule of Classes.

Why does it take so long to get my transcripts when publications state that they are usually produced within three business days?

Three business days is the length of processing time within the Registrar’s Office from the date your order is submitted or received, and does not account for mailing and delivery time to or from the University. U.S. Mail delivery, and mail processing times at other destinations (including institutions), are variables over which UCLA has no control, so we can only advise you of our processing time.

Can I get a transcript order processed in less than three days?

Yes. Expedited service (processing within 24 hours) is available for an addtional fee per addressee. Expedited service refers to the length of processing time within the Registrar’s Office from the date your order is submitted or received, and does not account for mailing and delivery time to or from the University. Special mailing services are available for additional fees. See "Official Transcripts" in the Student Services section of the online Schedule of Classes for more details.

What is the difference in processing time between sending my transcript by regular U.S. Mail and holding it for pickup?

None as far as Academic Record Services is concerned. You are given the processing service that you request and pay for -- either regular service (three business days) or expedited service (24 hours), from the date your order is submitted or received. Mailing time also depends on the service you request and pay for.

What if I can't get to the Registrar’s Office to order a rush transcript?

You can order transcripts online through URSA or you can send your written order by express courier service. Your written order must state specifically the services you are requesting (i.e., expedited service) and include payment. Checks or money orders should be made payable to “Regents, UC.”

Can someone else order/pick up my transcript for me?

Yes; however, if you authorize another individual to either order or pick up your transcript, you must provide that individual with a letter of authorization that includes his/her name. That person must present his or her own picture ID.

Can I have my transcript faxed?

Yes, transcripts can be faxed for an additional charge for each fax number called -- see Miscellaneous Fees as published in the online Schedule of Classes. Faxed transcripts are generally not considered official and the University cannot ensure confidentiality for any faxed documents.

How do I obtain verification for an auto insurance good-student discount?

Bring your insurance forms to 1134 Murphy Hall for official verification. See also Official Transcripts in the Registrar’s Services section.

Why do I have to pay to have my good-student auto certification form completed?

Providing verification of good-student status is considered the same as providing an official verification transcript -- it is a request for verification of data from your official academic record and bears the Registrar’s seal.

Why does it cost more to have my forms, such as admission and insurance, filled out by the Registrar's Office?

The Registrar’s Office policy is to provide official academic or verification transcripts to verify student record information for a standard fee. When forms must be completed, this service is considered special handling and there is an extra fee per form. For current fees, see Miscellaneous Fees as published in the online Schedule of Classes.

How do I verify a student's address?

You may consult the campus directory. If a student has not limited or restricted its release, public information will be made available.

Can I see what the University has in my student folder?

Yes you can, provided you have been a student within the last five years. A five (5) business day notice is required by Academic Record Services. To arrange an appointment, send e-mail to recordsmgmt@registrar.ucla.edu, come to 1134 Murphy Hall, or call (310) 825-1257. If you were a student more than five years ago, your academic transcript, which is your permanent record, is the only information available.

My records have been subpoenaed, but I don't want anyone to have them. How can I prevent the University from turning over my records to the court?

The University must comply with any and all subpoena for records or it may be found to be in contempt of court. A subpoena for records can be quashed, but the quash is a motion of the court. Consult with your attorney. If you notify us that proceedings for a quash are in progress, you must subsequently forward to us the court motion to quash. If the University does not receive official court documents of a quash, it is bound to comply with the demands of the original subpoena.