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 Frequently Asked Questions   Transcripts, Forms, and Records

Transcript orders

Academic vs. verification transcripts

Cost

Order processing and delivery

Transcript transmission

Documentation for The Common Application

Third-party verifications

Forms and certification processing

Student addresses

Student records folder

Subpoenaed records

For more information about transcripts, see "Official Transcripts" in the Student Services section of the Schedule of Classes. If you still have questions or need help after reading this FAQ and the Schedule, call (310) 825-1091 option 6, or send e-mail to transcripts@registrar.ucla.edu.

How do I order an official UCLA transcript?

Order official academic and verification transcripts for regular and summer sessions online through MyUCLA using a UCLA Logon ID.

What if I can’t order online because I don’t remember my UCLA Logon ID or don’t have one?

To obtain or look up a forgotten UCLA Logon ID, see the UCLA Logon ID website. You will need your UCLA student ID number. For more help with Logon IDs or missing student ID numbers, follow instructions on the site or contact the Help Desk at 310-267-HELP (4357) or accounts@ucla.edu.

What if I need special handling, attachments, or don’t want to order online?

Official transcripts can also be ordered using a Transcript Order form. Transcripts that require an attachment or other special handling must use this form. The form includes complete instructions. Check or money order, payable to Regents-UC, must accompany the form.

To what address do I mail my transcript order?

The mailing address is

UCLA Registrar’s Office
Attn: (Academic or Verification) Transcripts
Box 951429
Los Angeles, CA 90095-1429

I attend another UC. Should I order an official UCLA transcript?

No. UC students from another campus who attend UCLA Summer Sessions should NOT order a transcript to be sent to their home campus. An official UCLA transcript with summer work is automatically sent to the home UC campus by the middle of October.

Can I obtain an unofficial UCLA transcript for my own use?

Yes. Unofficial (or student) transcripts may be obtained in person only at 1113 Murphy Hall with photo ID. The unofficial transcript is printed on plain paper and does not carry the Registrar's seal. One copy of the unofficial transcript is supplied, which you may photocopy as needed. There is no charge for an unofficial transcript.

What is the difference between the academic transcript and the verification transcript?

The academic transcript is your complete academic record, chronologically listing all of your courses, transfer credit, units, grades, grade point average (GPA), academic actions, UCLA degrees awarded, and in-term progress information (if applicable).

The verification transcript is an extraction of information from your academic transcript. It does not show courses and grades, but does include

  • the terms and dates you attended UCLA
  • your enrollment status for each term you attended
  • the UCLA degrees you were awarded, including dates and degree major
  • the college/school through which you attended
  • your major(s)
  • the dates of your admission(s) and expected degree
  • your class level and career
  • your social security number

See "Official Transcripts" in the Student Services section of the current Schedule of Classes for more details.

How much does an official transcript cost?

There is no charge for an official transcript ordered by students or alumni. For current transcript-related processing and mailing fees, see Miscellaneous Fees as published in the online Schedule of Classes.

Can I order a transcript by fax?

No. Fax is not a secure transmission method for safeguarding personal data.

Why can't I order a transcript by phone or by e-mail?

In accordance with UC policy as well as with state and federal privacy laws, your signature is required for release of your academic transcript.

Why does it take so long to get my transcripts when publications state that they are usually produced within three business days?

Three business days is the length of processing time within the Registrar’s Office from the date your order is submitted (online) or received (hard copy), and does not account for mailing and delivery time to or from the University. USPS mail delivery, and mail processing times at other destinations (including institutions), are variables over which UCLA has no control, so we can only advise you of our processing time.

Can I get a transcript order processed in fewer than three days?

Yes. Expedited service (processing within one business day) is available for an additional fee per addressee. Expedited service refers to the length of processing time within the Registrar’s Office from the date your order is submitted or received, and does not account for mailing and delivery time to or from the University. Special mailing services are available for additional fees. Delivery tracking is available for USPS Express Mail and FedEx services only. See "Official Transcripts" in the Student Services section, and Miscellaneous Fees, in the online Schedule of Classes for more details.

What is the difference in processing time between sending my transcript by regular USPS mail and holding it for pickup?

None as far as the Regstrar's Office is concerned. You are given the processing service that you request and pay for--either regular service (three business days) or expedited service (one business day) from the date your order is submitted or received. Mailing time also depends on the service you request and pay for.

Can someone else order/pick up my transcript for me?

Yes; however, if you authorize another individual to either order or pick up your transcript, you must provide that individual with a Transcript Agent Authorization that includes his/her name, your signature, and a copy of your photo ID. That person also must present his or her own photo ID. If ordering, also include a completed Transcript Order.

Can I have my transcript faxed?

Yes, transcripts can be faxed for an additional charge per fax number called--see Miscellaneous Fees as published in the online Schedule of Classes. Faxed transcripts are generally not considered official and the University cannot ensure confidentiality for any faxed documents.

Can I have a transcript downloaded or sent electronically?

No, the University does not provide electronic transmission of transcripts.

What if my transcript does not arrive?

If your transcript does not arrive after 15 days from the date of your order, notify the Registrar’s Office by e-mail. Notifications of nonreceipt are accepted up to 90 days after your order date. After 90 days, you must place a new order.

I am applying to transfer out of UCLA using The Common Application. What do I enter on the application for the registrar name and e-mail address?

Enter Registrar as the title, Transcript as the first name, Inquiries as the last name, and transcripts@registrar.ucla.edu as the e-mail address.

How do I submit my UCLA documentation using The Common Application?

UCLA has opted out of submitting online documentation for The Common Application. After you submit an application, the application dashboard supplies instructions for printing a PDF Transfer Registrar Report. This report requires attachment of an official, academic transcript. To order a transcript, complete and print out a UCLA Transcript Order form, available online. Complete one form for each college or university to which you have applied using The Common Application. Take the Transfer Registrar Report and the UCLA Transcript Order form to the UCLA Office of the Dean of Students, 1206 Murphy Hall, to begin processing your UCLA transcript request.

A special handling fee is charged to your BruinBill account.

How does a third party, such as a creditor or employer, verify a student's enrollment or degree (obtain proof of enrollment)?

Third parties can order enrollment and degree verifications through National Student Clearinghouse. Costs for third-party services vary and are set by the Clearinghouse.

See the verification of enrollment page for verifications regarding scholarships.

How do I obtain verification for an auto insurance good-student discount?

Bring your insurance forms to 1113 Murphy Hall for official verification. See also "Official Transcripts" in the Registrar’s Services section.

Why does it cost more to have my forms, such as admission and insurance, filled out by the Registrar's Office?

The Registrar’s Office policy is to provide official academic or verification transcripts to verify student record information for a standard fee. When forms must be completed, this service is considered special handling and there is an extra fee per form. For current fees, see Miscellaneous Fees as published in the current Schedule of Classes.

How do I verify a student's address?

Consult the campus directory. If a student has not limited or restricted its release, public information is available.

Can I see what the University has in my student folder?

Yes, provided you have been a student within the last five years. A five (5) business day notice is required by the Registrar's Office. To arrange an appointment, send e-mail to recordsmgmt@registrar.ucla.edu, come to 1113 Murphy Hall, or call (310) 825-1354. If you were a student more than five years ago, your academic transcript, which is your permanent record, is the only information available.

My records have been subpoenaed, but I don't want anyone to have them. How can I prevent the University from turning over my records to the court?

The University must comply with any and all subpoena for records or it may be found to be in contempt of court. A subpoena for records can be quashed, but the quash is a motion of the court. Consult with your attorney. If you notify us that proceedings for a quash are in progress, you must subsequently forward to us the court motion to quash. If the University does not receive official court documents of a quash, it is bound to comply with the demands of the original subpoena.

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