REGISTRATION

Paying Fees

Details on fee payment, enrollment procedures, and deadlines are in the Schedule of Classes at http://www.registrar.ucla.edu/schedule/.

e-bill

BruinBill accounts are administered electronically (e-bill) through URSA. Financial activity is displayed for the current term, as well as account activity for the last 24 months. URSA also provides a link to important communications from the University regarding resigstration and University policies. Students can pay their BruinBill account electronically using electronic checks or MasterCard, Discover, and American Express credit cards. UCLA converts checks into electronic payments. Those who wish to opt out of this process should send e-mail to Student Financial Services at asksfs@finance.ucla.edu.

Annual Graduate Fees

Although the exact cost of attending UCLA varies by program, there are some fees that all UCLA students must pay. UCLA does not charge on a per-unit basis. Each entering and readmitted student is required to submit a Statement of Legal Residence to Diversity, Inclusion and Admissions with the Statement of Intent to Register. Students classified as nonresidents of California must pay annual nonresident supplemental tuition in addition to other registration fees. Legal residents of California are not required to pay nonresident supplemen-tal tuition. For a definition of residence and nonresidence, see the Appendix.

Estimated Annual Fees for 2012-13 Fees are mandatory and subject to change without notice. See http://www.registrar.ucla.edu/fees/ for updates.
Student Services Fee	$     972.00
Tuition	11,220.00
Graduate Students Association Fee	38.25
Graduate Writing Center Fee	12.00
Ackerman Student Union Fee	60.00
Ackerman/Kerckhoff Seismic Fee	113.00
Wooden Recreation Center Fee	51.00
Student Programs, Activities, and Resources Center Fee	100.00
Student Health Insurance (UCSHIP)	2,242.94
Total for California residents	$14,809.19
Nonresident Supplemental Tuition	15,102.00
Total for nonresidents	$29,911.19

Fees are subject to change without notice by The Regents. See http://www.registrar.ucla.edu/fees/ for updates.

Students in the Schools of Arts and Architecture, Dentistry, Law, Management M.B.A. program, Medicine, Nursing, Public Affairs, Public Health, and Theater, Film, and Television should refer to the Schedule of Classes for explanation of additional fees.

Miscellaneous Fees

Miscellaneous fees include charges for late registration fees payment. Late fees also apply if students file their Study List late or do not pay off BruinBill balances on time. Fees are charged if any check is returned by a bank for any reason. Charges are assessed for most petitions and other special requests. There is also a fee for advancement to doctoral candidacy. A full list of miscellaneous fees is at http://www.registrar.ucla.edu/fees/miscfee.htm.

Student Health Insurance

All UCLA graduate students are automatically assessed for and enrolled in the University of California Student Health Insurance Plan (UCSHIP) as a condition of registration at UCLA. Continued enrollment in a qualified medical/health insurance plan must be maintained during all registered terms.

The UCSHIP fee is billed each term along with other UCLA fees. UCSHIP fulfills all of the requirements mandated for a qualified medical/health insurance plan as defined by the University. The Ashe Student Health and Wellness Center is the primary healthcare provider for UCSHIP and is where all nonemergency medical care must be initiated for UCSHIP claim payment consideration. See http://www.studenthealth.ucla.edu.

Waiving UCSHIP

Students may waive UCSHIP if they (1) maintain active enrollment in a qualified medical/health insurance plan that meets all established requirements, (2) apply for a UCSHIP waiver within established deadlines, and (3) correctly complete the online UCSHIP waiver form.

Students must apply for a UCSHIP waiver online. See the Ashe Center website for details, including a definition of qualified private medical/health insurance. Select the UCSHIP Insurance Info tab on http://www.studenthealth.ucla.edu. Then choose Waive Student Health Insurance Plan (UCSHIP) from the list and follow the prompts.

Deadlines for Waiving UCSHIP

Third-party individuals may not waive UCSHIP for a student. Waivers must be submitted by the stated deadlines whether or not fees have been paid by that date. The Fall UCSHIP waiver is available between June 1 and the student fee payment deadline. If the 20th falls on a weekend or holiday, the due date is the last business day prior to the 20th. Deadlines are strictly enforced. There are no refunds after the deadline.

The schedule for waiving UCSHIP is as follows:

School of Law Students

Fall Semester
LLM  July 1-August 8
Years 1, 2, 3  July 1-August 20
Spring Semester  December 1-20

School of Medicine Students

Fall Semester
Fourth year  June 1-20
All other years  July 1-20
Spring Semester  December 1-20

All Other Students

Fall Quarter September  1-20
Winter Quarter   December 1-20
Spring Quarter  March 1-20

The UCSHIP Fall Quarter waiver website is available between June 1 and September 20, 2012.

The above information serves as official notice of the UCLA mandatory medical/health insurance requirement. All students are responsible for providing complete and accurate information that must be submitted by the stated deadlines.

Fee Refunds

Students who formally withdraw from the Universitys or take an approved leave of absence may receive partial refunds of fees. For more information, see Withdrawal in the Academic Policies section of this catalog or consult the Schedule of Classes for policy details and specific refund deadlines for each term.

Fee Deferrals

Academic apprentice personnel are eligible to receive a fee deferral for registration fees assessed during the term in which they serve as an academic apprentice. Students are responsible for paying fees by the deferred payment deadline, which is two months after the standard term due date. Whether students attend UCLA, take a leave of absence, or withdraw from the University, they are responsible for the fees, but may be eligible to receive a partial fee refund, according to the refund schedule in the Schedule of Classes. Fees not paid by the deadline are subject to the late fee charge.

Reduced Nonresident Supplemental Tuition

The annual nonresident supplemental tuition for graduate doctoral students who have advanced to candidacy is reduced by 100 percent, effective the term after the student is advanced. Doctoral students may receive this reduced nonresident supplemental tuition rate for a maximum of three years. After three years, the full nonresident rate is assessed.

Filing Fee

Graduate students may be eligible to pay the filing fee (half the quarterly Student Services Fee) in lieu of full registration fees for the term in which they expect to complete final degree requirements and receive their degree. Students are not eligible to pay the filing fee unless registered the immediately preceding term. For more information, see http://grad.ucla.edu/gasaa/etd/filingfee.htm.

Students who pay the filing fee are not eligible for University services beyond a maximum of 12 hours of faculty and staff time required to complete degree requirements and are not considered in the same status as registered students.

In Absentia Registration

Graduate students taking research or coursework leaves of absence outside California may be eligible for in absentia registration and reduction of Tuition and the Student Services Fee to 15 percent of the full amounts. See the Academic Policies section of this catalog for more information.

Annual Budget Estimates

Students admitted to the D.D.S., D.Env., Dr.P.H., J.D., M.Arch., M.B.A., M.F.A. in Art, M.F.A. in Film and Television, M.F.A. in Theater, M.D., M.P.H., M.P.P., M.S.N., M.S.W., and M.U.R.P. degree programs must add Professional Degree Supplemental Tuition, which varies by school.

Budgets for the Schools of Medicine, Dentistry, and Nursing are higher due to specialized supplies; figures are available from the health professions counselor. Budgets are designed to serve as a guide and are subject to change without notice.

All fees are subject to change without notice by The Regents. See the Schedule of Classes fee charts for updates at http://www.registrar.ucla.edu/fees/.

Enrolling in Classes

The Schedule of Classes http://www.registrar.ucla.edu/schedule/) contains listings of class times, meeting rooms, instructors, and all information necessary for enrolling in classes. Use the Schedule and academic counseling to assemble a program of courses.

URSA Enrollment

Students enroll in classes through University Records System Access (URSA), which is accessed at http://www.ursa.ucla.edu. The site walks students through the enrollment procedure.

Students are assigned specific times--called appointments--when they are allowed to enroll. Use URSA to determine enrollment appointments.

Also use URSA for other enrollment-related tasks, such as adding, dropping, or exchanging classes, signing onto the wait list for a class and checking wait list status, or changing the grading basis for a class. For more information, see URSA in the Enrollment section of the Schedule of Classes at http://www.registrar.ucla.edu/schedule/.

In-Person Enrollment

For classes that require written approval or specialized processing, students may enroll in person at 1113 Murphy Hall Monday through Friday from 9 a.m. to 4 p.m.

Study List

A Study List is the record of courses a student is enrolled in for the term. At 11:59 p.m. on Friday of the second week of instruction the Study List of enrolled courses becomes official, and all wait lists are eliminated. Students should verify their Study List through URSA after each enrollment transaction. Students are responsible for all courses and the grading basis as listed on URSA and cannot receive credit for courses not listed.

After Friday of the second week, most changes to the Official Study List can be made with a fee via URSA. Some changes require an Enrollment Petition along with approval signatures.

See Enrollment in the Schedule of Classes for deadlines and complete instructions.

Errors or omissions should be corrected before the College or school deadlines for changes by petition. Unapproved withdrawal from or neglect of a course entered on the Study List results in a failing grade.

Full-Time Graduate Program

Three courses (or 12 units) per term are considered the normal enrollment for graduate students and are required for students not in doctoral candidacy to be counted for full-time standing in the University’s official enrollment records. Therefore, students are directed by their departments to enroll full time whenever possible.

Throughout their appointments, teaching assistants (TAs) and graduate student researchers (GSRs) are required to be registered and enrolled in at least 12 quarter units. TAs or GSRs terminate their appointments if they take a leave of absence or withdraw. Course 375 for TAs and independent studies at the 500 level for GSRs may be counted toward the 12-unit load.

Graduate students holding fellowships must be enrolled in at least 12 units, both before and after advancement to candidacy. The 12-unit minimum required per term may include, among others, the 500 series (individual study or research).

Veterans are required to make normal progress toward the degree as stated by the major department. Information on Department of Veterans Affairs regulations is available from the Veterans Affairs coordinator, 1113 Murphy Hall.

Continuous Registration Policy

Graduate students must be either registered and enrolled or on an official leave of absence every term until their degrees are awarded. As an exception, certain graduate students may be eligible to pay the filing fee (see above). Failure to register or be on an official leave of absence for any term (Fall, Winter, or Spring Quarter) constitutes withdrawal from UCLA.

Registration in the Final Term

If students are completing courses, using faculty time, library facilities, laboratories, or other University resources, or receiving University funds, they are required to register in the final term in which they expect to receive their degree.

When the award of a degree is expected at the end of a given term, but special circumstances (not involving preparation of the manuscript) over which a student has no control prevent the completion of all requirements before the first day of instruction in the next term, a student may petition for a waiver of registration for that term. Such petitions must be accompanied by a letter from the graduate adviser or department chair elaborating the exceptional circumstances.

Students who were registered for the preceding term and who completed all requirements for a degree in the interval between terms (before the first day of instruction) are not required to register to receive a degree at the end of the following term.

Health Assessment and Evaluation

New students enrolling in the School of Dentistry, Medicine, or Nursing or the Department of Social Welfare must complete and return to the Arthur Ashe Student Health and Wellness Center the Health Evaluation forms. Visit the Ashe Center website at http://www.studenthealth.ucla.edu to obtain professional school health clearances and monitor immunization compliance. To schedule a clearance appointment, call (310) 825-4073, option 1, or visit the Ashe Center website. For specific questions related to requirements, contact the individual department.