UNDERGRADUATE STUDY

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REGISTRATION

Registrar’s Office
1113 Murphy Hall
(310) 825-1091, option 6

http://www.registrar.ucla.edu

Registration consists of paying fees and enrolling in classes.

Students must complete both processes by the established deadlines to be officially registered and enrolled for the term.

Paying Fees

Details on fee payment, enrollment procedures, and deadlines are in the Schedule of Classes at http://www.registrar.ucla.edu/schedule/.

e-bill

BruinBill accounts are administered electronically (e-bill) through URSA. Financial activity is displayed for the current term, as well as account activity for the last 24 months. URSA also provides a link to important communications from the University regarding registration and University policies. Students can pay their BruinBill account electronically using electronic checks or MasterCard, Discover, or American Express credit cards. UCLA converts checks into electronic payments. Those who wish to opt out of this process should send an e-mail to Student Financial Services at asksfs@finance.ucla.edu.

Annual Undergraduate Fees

Although the exact cost of attending UCLA varies, there are some fees that all UCLA students must pay. UCLA does not charge on a per-unit basis. Each entering and readmitted student is required to submit a Statement of Legal Residence. Students classified as nonresidents of California must pay annual nonresident supplemental tuition in addition to registration fees. Legal residents of California are not required to pay nonresident supplemental tuition. For a definition of residence and nonresidence, see the Appendix.

Fees are subject to change without notice by The Regents. See http://www.registrar.ucla.edu/fees/ for updates. The Student Services Fee covers student expenses such as counseling, facilities, registration, graduation, and health services. The fee is charged whether or not students make use of these services.

Course Materials Fees

The College of Letters and Science and each school are authorized to assess course materials fees. Some course materials fees are assessed based on actual enrollment at the end of the fourth week of classes. Students are responsible for ensuring that all Study List errors and omissions are corrected prior to the end of the second week. All students in a course with an approved course materials fee are assessed the fee, regardless of major. The fee is nonrefundable. Students who are approved for a Late Add enrollment in a course after the third week are required to pay the course materials fee, which is billed through BruinBill, for the entire term.

For fee amounts and updates, see http://www.registrar.ucla.edu/fees/.

Miscellaneous Fees

Miscellaneous fees include charges for late registration fees payment. Late fees also apply if students file their Study List late or do not pay off BruinBill balances on time. Fees are charged if any check is returned by a bank for any reason. Charges are assessed for most petitions and other special requests. A full list of miscellaneous fees is posted at http://www.registrar.ucla.edu/fees/miscfee.htm.

Student Health Insurance

All UCLA undergraduate students are automatically assessed for and enrolled in the University of California Student Health Insurance Plan (UCSHIP) as a condition of registration at UCLA. Continued enrollment in a qualified medical/health insurance plan must be maintained during all registered terms.

Students may improve UCSHIP benefits by enrolling in UCSHIP Plus to add dental benefits. UCSHIP Plus requires either enrollment for the academic policy year or when students are first eligible. See http://www.studenthealth.ucla.edu, click on the SHIP Insurance Info tab, and then select Purchase Dental Insurance (UCSHIP Plus). This must be submitted by the fee payment deadline.

The UCSHIP fee is billed each term along with other UCLA fees. UCSHIP fulfills all of the requirements mandated for a qualified medical/health insurance plan as defined by the University. The Ashe Student Health and Wellness Center is the primary healthcare provider for UCSHIP and is where all nonemergency medical care must be initiated for UCSHIP claim payment consideration. See http://www.studenthealth.ucla.edu.

Waiving UCSHIP

Students may waive UCSHIP if they (1) maintain active enrollment in a qualified medical/health insurance plan that meets all established requirements, (2) apply for a UCSHIP waiver within established deadlines, and (3) correctly complete the online UCSHIP waiver form.

Students must apply for a UCSHIP waiver online. See the Ashe Center website for details, including a definition of qualified private medical/health insurance. Select the UCSHIP Insurance Info tab on http://www.studenthealth.ucla.edu. Then choose Waive Student Health Insurance Plan (UCSHIP) from the list and follow the prompts.

Deadlines for Waiving UCSHIP

Third-party individuals may not waive UCSHIP for a student. Waivers must be submitted by the stated deadlines whether or not fees have been paid by that date. The Fall UCSHIP waiver is available between June 1 and the student fee payment deadline. If the 20th falls on a weekend or holiday, the due date is the last business day prior to the 20th. Deadlines are strictly enforced. There are no refunds after the deadline.

The schedule for waiving UCSHIP is as follows:

Fall Quarter      September 1-20
Winter Quarter      December 1-20
Spring Quarter      March 1-20

The UCSHIP Fall Quarter waiver website is available between June 1 and September 20, 2012.

The above information serves as official notice of the UCLA mandatory medical/health insurance requirement. All students are responsible for providing complete and accurate information that must be submitted by the stated deadlines.

Hepatitis B Vaccination Requirement

California law requires students 18 years and younger to provide proof of immunity to Hepatitis B prior to entering and enrolling at the University of California. The Hepatitis B vaccine is a three-shot series. If students have already received the series in their lifetime, there is no need to repeat it. To satisfy the requirement, all students must submit their information at http://www.studenthealth.ucla.edu by the beginning of their first term at UCLA.

Students who have not yet completed the series are granted a two-term grace period to comply. Failure to satisfy the requirement by the third term results in a hold on student records, whereby students cannot enroll in classes or use any University services.

Fee Refunds

Students who formally withdraw from the University may receive partial refunds of fees. For information on withdrawal, see the Academic Policies section of this catalog. Consult the Schedule of Classes for exact refund amounts and dates.

Fee Waiver Requests

Late registration, processing, and penalty fees are waivable on request in writing to the office assessing the fees only if they were incurred through the fault of the University or because a student suffered sudden and debilitating injury or accident.

Reduced Fee Programs

UCLA recognizes the need for part-time study in special circumstances. Undergraduate resident students--when approved for enrollment in 10 units or less by the dean of their program--may be eligible for a one-half reduction in tuition. The reduction is based on total units enrolled as of Friday of the third week of classes.

File a Request for Fee Reduction with the academic dean’s office by Friday of the second week. Except for these qualified and approved part-time students, there is no reduction in tuition, or in the student services, student union, Wooden Center, student programs, activities, and resources complex (SPARC), or Undergraduate Students Association fee.

Undergraduate nonresident students with College or school approval for enrollment in 10 units or less pay only half the nonresident supplemental tuition fee. File a Request for Fee Reduction with the College or school office by Friday of the second week of classes for the applicable term.

Full-time University employees may apply for a reduction of tuition and the student services fee at their Campus Human Resources office. Students who use the part-time fee reduction may not also use the UC employee reduction.

Enrolling in Classes

New students should see an academic counselor before enrolling in classes (counseling is required in the Henry Samueli School of Engineering and Applied Science). Counselors help new students select courses and formulate a schedule tailored to their academic interests or degree objectives.

New Student Orientation takes new students through a step-by-step process designed to insure that they enroll in an effective program.

The Schedule of Classes (http://www.registrar.ucla.edu/schedule/) contains listings of class times, meeting rooms, instructors, and all information necessary for enrolling in classes. Use the Schedule and academic counseling to assemble a program of courses.

URSA Enrollment

Students enroll in classes through University Records System Access (URSA), which is accessed at http://www.ursa.ucla.edu. The site walks students through the enrollment procedure.

Students are assigned specific times--called appointments--when they are allowed to enroll. Use URSA to determine enrollment appointments.

Also use URSA for other enrollment-related tasks, such as adding, dropping, or exchanging classes, joining the wait list for a class and checking wait list status, or changing the grading basis for a class. For more information, see URSA in the Enrollment section of the Schedule of Classes at http://www.registrar.ucla.edu/schedule/.

In-Person Enrollment

For classes that require written approval or specialized processing, students may enroll in person at 1113 Murphy Hall Monday through Friday from 9 a.m. to 4 p.m.

Study List

A Study List is the record of courses a student is enrolled in for the term. At 11:59 p.m. on Friday of the second week of instruction the Study List of enrolled courses becomes official, and all wait lists are eliminated. Students should verify their Study List through URSA after each enrollment transaction. Students are responsible for all courses and the grading basis as listed on URSA and cannot receive credit for courses not listed.

After Friday of the second week, most changes to the Official Study List can be made with a fee via URSA. Some changes require an Enrollment Petition along with approval signatures.

See Enrollment in the Schedule of Classes for deadlines and complete instructions.

Errors or omissions should be corrected before the College or school deadlines for changes by petition. Unapproved withdrawal from or neglect of a course entered on the Study List results in a failing grade.

Concurrent Enrollment

Concurrent enrollment--defined as taking courses during regular sessions for credit at UCLA and, at the same time, at a non-UC institution, including UCLA Extension--is not permitted except in extraordinary circumstances, and no credit is given for such courses unless the approval of the UCLA College or school has been obtained by petition prior to enrollment.

Intersegmental Cross-Enrollment

At the discretion of the appropriate campus authorities on both campuses, California Education Code sections 66755 and 66756 (amended by California Senate Bill 361 passed in 1999) allow undergraduate students enrolled in any campus of the California community colleges, the California State University, or the University of California to enroll without formal admission in a maximum of one course per academic term at a campus of either of the other systems on a space-available basis. Enrollment in precollege courses is excluded.

UCLA students qualify for intersegmental cross-enrollment if they meet all the following requirements:

Obtain a concurrent enrollment application from the College or school. An administration fee is charged for each academic term such enrollment is requested.

Intercampus Visitor Program

Undergraduate students enrolled at one campus of the University of California may have the opportunity to attend another UC campus for one quarter or semester on the Intercampus Visitor Program. UCLA students obtain applications from the Registrar’s Office, 1113 Murphy Hall. Observe the deadlines on the application. Applications are reviewed by a student’s College or school. Letters and Science students should consult College Academic Counseling in A316 Murphy Hall; students in Arts and Architecture should contact the Student Services Office in 2200 Broad Art Center; Theater, Film, and Television students should consult the Student Services Office in 103 East Melnitz Building; Engineering students should contact the Office of Academic and Student Affairs in 6426 Boelter Hall.

Simultaneous UC Enrollment

Undergraduate students may enroll simultaneously in courses offered by another UC campus. Eligible students must be registered (fees paid), in good standing, and enrolled in at least 12 units at UCLA. Students may simultaneously enroll in no more than one UC host-campus course not to exceed 6 units. Before attending the host campus, both campuses must give approval. Approval to enroll simultaneously on another UC campus does not guarantee credit toward specific degree or general education requirements. Application of host-campus courses to UCLA graduation requirements is determined by the College or school. Details are on the application form. Obtain applications and directions for submitting forms from the following offices: honors students, A311 Murphy Hall; student athletes, Morgan Center; AAP students, 1209 Campbell Hall; all other Letters and Science students, College Academic Counseling, A316 Murphy Hall; Arts and Architecture, Theater, Film, and Television, Engineering and Applied Science, and Nursing students, their respective Student Affairs Office. The application is also available at http://www.registrar.ucla.edu/forms/simulenroll.pdf.