GRADUATION

The awarding of degrees is the culmination of several steps that begin when students identify the term they expect to complete degree requirements.

Undergraduate Students

Approximately eight out of every 10 UCLA freshmen eventually receive a baccalaureate degree, either from UCLA or from another campus or institution. One third of all UCLA baccalaureate recipients go on to graduate school.

Declaration of Candidacy

To initiate the steps leading to the award of a bachelor's degree, students must identify the term they expect to complete degree requirements through URSA Telephone (option 6# on the Student Records Menu) by the time they complete 160 units (172 units for engineering students) to avoid a late candidacy fee. The identified term must fall within the academic year (four quarters) subsequent to the term in which students reach or expect to reach the 160- or 172-unit mark. Once they complete 160/172 or more units, a fee is assessed each time students change the degree expected term.

Current-term or past-term candidates over the unit limit must purchase the UCLA Declaration of Candidacy form at any UCLA Store and file it at 1113 Murphy Hall.

Friday of the second week is the last day to declare candidacy for the current term (with fee depending on units completed). Declaration of candidacy after the second week may result in a degree award date for the following term and additional penalty fees.

Verify the degree expected term through URSA (option 6# on the Student Records Menu of URSA Telephone or in the DPR and Study List of URSA OnLine). For questions about degree candidacy status, Letters and Science students may inquire at 1113 Murphy Hall. Arts and Architecture, Theater, Film, and Television, Engineering, and Nursing students should see their school office. A photo I.D. is required. Declaring candidacy is not a guarantee of graduation.

In Absentia Graduation

Students who intend to complete degree requirements while nonregistered (those who take a course through UCLA Extension or at another institution, remove an Incomplete grade, and so on) must file a request to graduate "in absentia" with their degree auditor in 1113 Murphy Hall by the second-week candidacy deadline. Students graduating in absentia are assessed the undergraduate in absentia degree service fee in addition to the declaration of candidacy fee if they were also not registered in the term immediately prior to their degree expected term.

Final Degree Audits and Graduation

Degree auditors in the Registrar's Office for Letters and Science students (1100 Dickson Art Center for Arts and Architecture students, 6426 Boelter Hall for Engineering students, 2-200 Factor Building for Nursing students, and 103 East Melnitz Building for Theater, Film, and Television students) are responsible for verifying each candidate's eligibility for a bachelor's degree. Degree auditors have information pertaining to a student's graduation only if that student declared candidacy and completed 160 quarter units (172 units for engineering students).

During their graduating term, students should inform a degree auditor of grade changes, petitions for substitutions or exemptions, transfer credits, or similar changes that may effect their degree. Degree auditors notify students whose graduation eligibility cannot be verified of any requirements still outstanding and other problems in completing the degree.

A Summary of Shortages for the Bachelor's Degree statement is mailed to each current-term candidate who does not satisfy degree requirements that term. Students who receive such notices should contact a degree auditor immediately. If students expect to satisfy degree requirements in a later term, they must change their degree expected term over URSA Telephone or at 1113 Murphy Hall. They may be assessed applicable fees.

Contact degree auditors only for questions about degree audits. Phone numbers are in the Registrar's Services Guide in the Student Services section of the Schedule of Classes . For graduation ceremony procedures, contact the College or schools.

Degree Date

Degrees are awarded at the end of Fall, Winter, and Spring quarters and at the end of Summer Session C. School of Law and School of Medicine degrees are awarded at the end of Fall and Spring semesters. Consult the UCLA quarter, summer sessions, and semester calendars for the degree award date, which is the final day of the term. See http://www.registrar.ucla.edu/calendar.

Commencement

The College and each school conduct ceremonies for their graduates. Ceremonies feature addresses and recognize candidates who have achieved high academic distinction and honors. Names of students who request that no public information be released do not appear in commencement ceremony programs. Students may change their privacy status on URSA OnLine.

Check with the College or school for eligibility requirements, programs, and time schedules. Further information, including the schedule of ceremonies, maps and parking, and updates is at http://www.commencement.ucla.edu.

Diplomas

Diplomas for both undergraduate and graduate students are available approximately three to four months after the degree award date. Information about obtaining the diploma in person (no fee) or by mail (with fee) is sent to students approximately seven weeks after the end of their final term. To expedite receipt of the diploma, students should return the diploma mailer form and remit the mailing fee. Obtain recorded diploma availability information at (310) 825-8883. The Registrar's Office retains diplomas for five years from graduation date.

Change of Name

To be reflected on the diploma, name changes must be submitted to Academic Record Services, 1134 Murphy Hall, by the last day of the degree expected term. Students submitting name changes after that date must request a replacement diploma at 1113 Murphy Hall and pay an additional fee.

Duplicate Diplomas

If the original diploma is destroyed, a duplicate may be ordered by contacting the Registrar's Office, Diploma Reorder, 1113 Murphy Hall. There is a fee for the replacement diploma, and it bears a reissue date and the signatures of the current officials of the state and University.

Graduate Students

Candidates for both master's and doctoral degrees must be advanced to candidacy and complete all degree requirements, including the master's thesis or comprehensive examination, or doctoral dissertation, before the degree is conferred (see the Schedule of Classes calendar for filing deadlines). For graduate degree requirements and procedures, see Program Requirements for UCLA Graduate Degrees and Standards and Procedures for Graduate Study at UCLA at http://www.gdnet.ucla.edu.