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REGISTRATION
Enrollment and Degree Services
(310) 825-1091 Registration consists of paying fees and enrolling in classes. 1. Registration fees and other University charges are paid through the UCLA Student Billing Statement, also called the BAR statement, mailed monthly to students' UCLA mailing address by the Student Accounting Office. 2. Enrollment in classes is completed via URSA at (310) 208-0425 or http://www.ursa.ucla.edu. Students must complete both processes by the established deadlines to be officially registered and enrolled for the term. Graduate students must be either registered and enrolled or on an official leave of absence every term until their degrees are awarded. As an exception, certain graduate students may be eligible to pay the filing fee (see below). Failure to register or be on an official leave of absence for any term constitutes withdrawal from UCLA.
Details on fee payment, enrollment procedures, and deadlines are in the
Schedule of Classes
at Once students receive their BAR statement, payments can be mailed, deposited in the Administrative Main Cashier's drop slot at 1125 Murphy Hall, or paid by credit card via CyberPay, which is accessed through URSA OnLine. After the published deadline, payments must be made in person at 1125 Murphy Hall and are assessed an additional late fee. Although the exact cost of attending UCLA varies, there are some fees that all UCLA students must pay. Each entering and readmitted student is required to submit a Statement of Legal Residence to Graduate Admissions with the Statement of Intent to Register. Legal residents of California are not required to pay tuition. Students classified as nonresidents must pay annual tuition in addition to registration fees. For a definition of residence and nonresidence, see the Appendix. Fees are subject to change without notice by The Regents. See http://www.registrar.ucla.edu/fees for updates. Students in the Schools of Dentistry, Law, Management M.B.A. program, Medicine, Nursing, and Theater, Film, and Television should refer to the online Schedule of Classes for explanation of additional fees.
Miscellaneous fees include charges for late registration fee payment. Late fees also apply if students file their Study List late or do not pay off BAR statement balances on time. Fees are charged if any check is returned by a bank for any reason. Charges are assessed for most petitions and other special requests. There is also a fee for advancement to doctoral candidacy. A full list of miscellaneous fees is at http://www.registrar.ucla.edu/fees/ 
All UCLA graduate students are automatically assessed for and enrolled in the Graduate Student Health Insurance Plan (GSHIP) as a condition of registration at UCLA. Continued enrollment in adequate medical/health insurance must be maintained during all registered terms. The GSHIP fee is billed each term along with other UCLA fees. GSHIP fulfills all of the requirements mandated for adequate medical/health insurance as defined by the University. The Ashe Student Health and Wellness Center is the primary health care provider for GSHIP and is where all nonemergency medical care must be initiated for GSHIP claim payment consideration. See http://www.studenthealth.ucla.edu. Students may waive out of GSHIP if they (1) maintain active enrollment in an adequate medical/health insurance plan that meets all established requirements, (2) apply for a GSHIP waiver within established deadlines, and (3) correctly complete the online GSHIP waiver form. Students must apply for a GSHIP waiver online. See the Ashe Center website for details, including a definition of qualifying adequate private medical/health insurance. Follow the Online Services link from http://www.studenthealth.ucla.edu Deadlines for Waiving Out of GSHIP Third party individuals may not waive out of GSHIP for another student. Waivers must be submitted by the stated deadlines whether or not fees have been paid. Deadlines are strictly enforced. The schedule for waiving out of GSHIP is as follows: The above information serves as official notice of the UCLA mandatory medical/health insurance requirement. All students are responsible for providing complete and accurate information that must be submitted by the stated deadlines. 
Students who formally withdraw from the University or take an approved leave of absence may receive partial refunds of fees. For more information, see Withdrawal in the Academic Policies section of this catalog or consult the Schedule of Classes for policy details and specific refund deadlines for each term. Academic apprentice personnel are eligible to receive a fee deferral for part or all of the registration fees assessed during the term in which they serve as an academic apprentice. Students are responsible for paying fees by the deferred payment deadline, which is generally two months after the standard term due date.Whether students attend UCLA, take a leave of absence, or withdraw from the University, they are responsible for the fees, but may be eligible to receive a partial fee refund, according to the refund schedule in the Schedule of Classes. Fees not paid by the deadline are subject to the late fee charge. The annual nonresident tuition fee for graduate doctoral students who have advanced to candidacy is reduced by 75 percent, effective the term after the student is advanced. Doctoral students may receive this reduced nonresident tuition rate for a maximum of three years. After three years, the full nonresident rate is assessed. Graduate students may be eligible to pay the filing fee (half the quarterly registration fee) in lieu of full registration fees for the term in which they expect to complete final degree requirements and receive their degree. Doctoral students are not eligible to pay the filing fee unless registered the immediately preceding term. Students who pay the filing fee are not eligible for University services beyond a maximum of 12 hours of faculty and staff time required to complete degree requirements and are not considered in the same status as registered students. The table below provides an estimate of a total budget students might expect based on the regular session terms of the 2001-02 academic year, not including Summer Sessions. Students admitted to the D.D.S., J.D., M.B.A., M.S.N., M.F.A. in Theater, M.F.A. in Film and Television, and M.D. degree programs must add a professional school fee, which varies by school. Budgets for the Schools of Medicine, Dentistry, and Nursing are higher due to specialized supplies; figures are available from the health professions counselor. Budgets are designed to serve as a guide and are subject to change without notice. Nonresident tuition and certain University fees were under review at the time of publication. All fees are subject to change without notice by The Regents. See the Schedule of Classes Fee Charts for updates at http://www.registrar.ucla.edu/fees. The online Schedule of Classes contains listings of class times, meeting rooms, instructors, and all information necessary for enrolling in classes. Use the Schedule and academic counseling to assemble a program of courses. Students enroll in classes through University Records System Access (URSA), which is accessed online at http://www.ursa.ucla.edu or by telephone at (310) 208-0425. For most students, URSA OnLine is the easiest way to enroll in classes. The site walks students through the enrollment procedure. Students are assigned specific times--called appointments--when they are allowed to enroll. Use URSA to determine enrollment appointments. Also use URSA for other enrollment-related tasks, such as adding, dropping, or exchanging classes, signing onto the wait list for a class and checking waitlist status, or changing the grading basis for a class. For more information, see the URSA and Enrollment sections of the online Schedule of Classes at http://www.registrar.ucla.edu/schedule. For classes that require written approval or specialized processing, students may enroll in person at 1113 Murphy Hall Monday through Friday, 9 a.m. to 5 p.m. A Study List is the record of courses a student is enrolled in for the term. At 11:59 p.m. on Friday of the second week of instruction the Study List of enrolled courses becomes official, and all wait lists are eliminated. Students should verify their Study List through URSA after each enrollment transaction. Students are responsible for all courses and the grading basis as listed on URSA and cannot receive credit for courses not listed. After Friday of the second week, most changes to the Official Study List can be made with a fee via URSA. Some changes require an Enrollment Petition--along with approval signatures--which is available for purchase in the UCLA Store. See Enrollment in the online Schedule of Classes for deadlines and complete instructions. Errors or omissions should be corrected before the College or school deadline for changes by petition. Unapproved withdrawal from or neglect of a course entered on the Study List results in a failing grade. Three courses (or 12 units) per term are considered the normal enrollment for graduate students and are required for students not in doctoral candidacy to be counted for full-time standing in the University's official enrollment records. Therefore, students are directed by their departments to enroll full time whenever possible. Throughout their appointments, teaching assistants (TAs) are required to be registered and enrolled in at least 8 quarter units and graduate student researchers in at least 12 quarter units. TAs or researchers terminate their appointments if they take a leave of absence or withdraw. Course 375 for TAs and independent studies at the 500 level for graduate student researchers may be counted toward the 8- or 12-unit load. Graduate students holding fellowships must be enrolled in at least 8 units, both before and after advancement to candidacy. The 8-unit minimum required per term may include, among others, the 500 series (individual study or research). Veterans are required to make normal progress toward the degree as stated by the major department. Information on Department of Veterans Affairs regulations is available from the Veterans Affairs coordinator, 1113 Murphy Hall. Continuous Registration Policy Graduate students must be either registered and enrolled or on an official leave of absence every term until their degrees are awarded. As an exception, certain graduate students may be eligible to pay the filing fee (see above). Failure to register or be on an official leave of absence for any term (Fall, Winter, Spring) constitutes withdrawal from UCLA. Registration in the Final Term If students are completing courses, using faculty time, library facilities, laboratories, or other University resources, or receiving University funds, they are required to register in the final term in which they expect to receive their degree. When the award of a degree is expected at the end of a given term, but special circumstances (not involving preparation of the manuscript) over which a student has no control prevent the completion of all requirements before the first day of instruction in the next term, a student may petition for a waiver of registration for that term. Such petitions must be accompanied by a letter from the graduate adviser or department chair elaborating the exceptional circumstances. Students who were registered for the preceding term and who completed all requirements for a degree in the interval between terms (before the first day of instruction) are not required to register to receive a degree at the end of the following term. Health Assessment and Evaluation New students enrolling in the School of Dentistry, Education and Information Studies, Medicine, or Nursing must complete and return to the Ashe Student Health and Wellness Center the Health Evaluation forms provided by their departments. For clearance information, call (310) 825-4073. |
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