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Enrollment and Degree Services
1113 Murphy Hall
(310) 825-1091
Registration consists of paying fees and enrolling in classes. The UCLA Billing Statement, mailed monthly to students' UCLA mailing addresses by the Student Accounting Office, is used to pay registration fees and other University charges. Enrollment in classes is completed through URSA Telephone (University Records System Access). Students must complete both processes by the established deadlines to be officially registered and enrolled for the term.
Payment of Fees
Detailed information on fee payment, enrollment procedures, and deadlines is contained in the quarterly Schedule of Classes, available for purchase at the UCLA Store several weeks before the beginning of each term. To obtain a copy by mail, write to UCLA Store, Attn: Mail Out, 308 Westwood Plaza, Los Angeles, CA 90024-1645. Include a check or money order payable to UCLA Store for $5. The Schedule of Classes is also available at http:www.ucla.edu.student/classes.html.
Payment is required of all eligible students by the applicable deadlines. Payments may be mailed or deposited in the Main Cashier's Drop Slot (1125 Murphy Hall). Payments submitted after the published deadline must be made in person at 1125 Murphy Hall and are assessed an additional $50 late payment fee.
UCLA requires, as a condition of registration, that all graduate students and all international students on nonimmigrant visas have adequate medical insurance coverage during all periods of enrollment.
The following "insurance" plans are NOT acceptable and do NOT fulfill the University requirement for adequate medical/health insurance: (1) travel insurance plans of any kind, (2) any plans purchased outside the U.S. and/or not issued by a U.S. company, (3) reimbursement arrangements or vouchers, including those from home governments and consulates in the U.S.
UCLA provides a student Medical Insurance Plan (MIP) which fulfills the University requirement for adequate medical insurance. The MIP fee is included each term in the amount due on the UCLA Billing Statement (BAR) for all graduate and international students. This is the only method by which MIP can be purchased.
Students who decide to waive out of MIP because they have adequate private medical insurance must complete the Medical Insurance Waiver Request included each term with the UCLA Billing Statement and submit the form when they pay their registration fees. However, students with private insurance who register after the second week of classes are not eligible to waive out of MIP.
An adequate private medical insurance plan must provide all of the following minimum benefits:
(1) A minimum of $100,000 in lifetime benefits.
(2) Coverage of at least 75 percent of medical expenses, with a deductible of $500 or less and a copayment of 20 percent or less.
(3) A policy issued in the U.S. by a U.S. carrier.
(4) Inclusion of Medical Evacuation and Repatriation benefits for those on J-1 or J-2 visas.
If the private medical insurance plan does not meet all of the above requirements, students must purchase MIP. For further information on MIP or adequate medical insurance requirements, call the Student Health Service Insurance Office at (310) 825-1856.
Enrollment in Classes
The quarterly Schedule of Classes contains up-to-date listings of class times, meeting rooms, instructors, and all information necessary for enrolling in classes. Using the Schedule and with the aid of academic counseling from the school or college advisers, students can assemble a program of courses.
URSA Telephone (310-208-0425) enables all UCLA students to acquire information via a touch-tone telephone from their University academic records stored on the Registrar's Student Records System computer database.
URSA Telephone allows students to process their class enrollment, to obtain course confirmation (i.e., a reading of the Study List, including day/time, location, examination code, instructor name), UCLA grades for any completed term, GPA, completed units, and outstanding holds (i.e., restrictions from receiving services), to confirm registration fee payment and Registration Card mailing, to update or review selected student information ("degree expected term," telephone number, residence hall address, privacy release, ethnic-based mailing option, and ethnic background), and to change the security code used to access URSA.
URSA Telephone is operational Monday through Saturday from 5 a.m. to midnight, including holidays. Students may access the system for grades, GPA, units, and holds information for up to 10 years after their graduation or last term of attendance. If students have outstanding holds, they are informed at the beginning of the call.
By using URSA Telephone, students can enroll in classes, add, drop, or exchange classes/sections, put themselves on the wait list for a class, add a class using a PTE Authorization Number, change the grading basis for a class (i.e., Satisfactory/Unsatisfactory), obtain a reading of the Study List, check wait-list positions, and obtain instructor names for all courses. Students enroll during assigned appointment periods, which they also obtain by calling URSA Telephone. Consult the Schedule of Classes for full enrollment details.
For classes that require written approval or specialized processing, students may enroll at computer terminals at 1113 Murphy Hall Monday through Friday from 9 a.m. to 5 p.m.
At 7 p.m. on Friday of the second week of instruction the Study List of enrolled courses becomes "official," and all wait lists are eliminated. Students should obtain a reading of their Study List through URSA after all enrollment transactions. Students are responsible for all courses and the grading basis as listed on URSA, and they cannot receive credit for courses not listed. Errors or omissions should be corrected before the academic dean's deadline for changes by petition. Unapproved withdrawal from or neglect of a course entered on the Study List results in a failing grade.
Beginning with the third week of instruction, changes to the Official Study List can be made with a fee by calling URSA Telephone through the end of the last day of instruction. Consult the Schedule of Classes for full enrollment details.
Continuing graduate students may petition for a change of major after discussing plans with the new department. Forms for this purpose are available from the departments and should be filed with Graduate Admissions/Student and Academic Affairs, 1255 Murphy Hall. Deadlines are generally the same as those for the graduate admissions procedure, but students should consult with the adviser in the new program before filing an application.
Three courses (or 12 units) per term are considered the normal enrollment for graduate students and are required for students not in doctoral candidacy to be counted for full-time standing in the University's official enrollment records. Therefore, students are directed by their departments to enroll full time whenever possible.
Throughout their appointments, teaching assistants are required to be registered and enrolled in at least eight quarter units and graduate student researchers in at least 12 quarter units. Those assistants/researchers who take a leave of absence, or withdraw, terminate their appointments. Course 375 for teaching assistants and independent studies at the 500 level for graduate student researchers may be counted in reaching the eight- or 12-unit load.
Graduate students holding fellowships must be enrolled in at least eight units, both before and after advancement to candidacy. The eight-unit minimum required per term may include, among others, the 500 series (individual study or research).
Veterans are required to make normal progress toward the degree as stated by the major department. Information on Department of Veterans Affairs regulations is available from the Veterans Affairs coordinator, 1113 Murphy Hall.
Graduate students are normally required to register in all three terms of each academic year, including the term in which their degrees or certificates are to be awarded. Students who are granted a formal leave of absence or are eligible to pay the filing fee for a degree (see below) are exempt from this requirement. They must be registered in order to receive financial aid, use University facilities, or take any University examination except the master's comprehensive or doctoral final oral examination.
Students who fail to register or to file for an official leave of absence by the end of the second week of instruction are assumed to have withdrawn from UCLA. They then have to reapply and compete for readmission with all other graduate applicants if they wish to return to graduate study at UCLA.
Continuing graduate students studying or doing research outside California throughout a term may pay half the registration fee, plus all other fees in full. Petitions for the reduced fee are available from the departments.
Policy governing the employment of graduate students considers them primarily as students rather than employees and emphasizes their need to make timely progress toward their degree. Students are limited to a maximum of 12 quarters of appointment in academic apprentice teaching titles and a maximum of 18 quarters in a combination of academic apprentice teaching and research titles. Appointment to any title limits employment maximum to 50 percent time during the academic year.
University policy prohibits the employment of graduate students in academic titles. This policy was established to ensure that students (1) make timely progress toward their degree, (2) not be subject to the conflicting roles of student and faculty member, and (3) not be involved in the instruction of their peers.
(1) Students must register in the final term in which the degree is to be conferred if they are (a) completing coursework, (b) using library or other University facilities, (c) taking up faculty time other than for a final reading of the thesis or dissertation or to administer the comprehensive or final examination, (d) a doctoral student and were not registered the term immediately preceding the term in which their dissertation is filed, or (e) receiving University funds in the form of a fellowship or appointment as a teaching assistant, reader, or graduate student researcher. Students who were not continuously registered or on leave of absence and are required to register to receive their degree must apply for readmission.
(2) If only the thesis or dissertation and/or comprehensive or final examination remain to be completed in the final term, students may be eligible to pay the filing fee instead of registering (see below).
(3) Students who were registered in the preceding term and have completed all degree requirements, including final examinations and filing the thesis/ dissertation, during the interval between terms and before the first day of instruction are not required to register (or pay the filing fee) to receive their degree at the end of the following term.
Students who have completed all requirements for a degree except filing the thesis or dissertation and/or taking the master's comprehensive or doctoral final oral examination may be eligible to pay a filing fee of half the registration fee instead of registering and paying all required fees. Applications are available from Graduate Admissions/Student and Academic Affairs, 1255 Murphy Hall. For eligibility conditions and further information on the filing fee and registration in the final term, consult Standards and Procedures for Graduate Study at UCLA, available in 1255 Murphy Hall or in individual departments.
New students enrolling in the School of Dentistry, Education and Information Studies, Medicine, Nursing, or Public Policy and Social Research must complete and return to the Student Health Service the Health Evaluation forms provided by their departments. For clearance information, call (310) 794-7896.