Concurrent enrollment means taking courses for credit in UCLA regular session (Fall, Winter, or Spring Quarter) and at another college institution (including UCLA Extension) at the same time. Concurrent enrollment is not permitted except in extraordinary circumstances, and no credit will be given for courses taken concurrently elsewhere without the approval of your college or school. This does not apply to UCLA Summer Sessions.
During the summer or during a term when you are not registered at UCLA, you may elect to take courses for credit at UCLA Extension, a community college, or another four-year institution (see limitations below). The UCLA Office of Undergraduate Admissions and Relations with Schools makes the final decision on credit transferability, but it is your responsibility to select courses with catalog descriptions similar to courses offered in regular session at UCLA. You should avoid courses that are closely related to those you have already taken, as you cannot receive credit twice for the same or similar courses. If you wish to apply a specific course from another college toward satisfaction of degree requirements at UCLA, consult your college, school, or department counselor before taking the course.
Only grades earned in regular session or Summer Sessions at any UC campus other than UC Santa Cruz and grades earned by Letters and Science students in UCLA Extension courses prefixed by XLC are computed in the UCLA grade-point average. You may, however, receive unit credit and satisfy course requirements with transferable work taken elsewhere. When you have completed the work, you must have the other college send a copy of your transcript to the UCLA Office of Undergraduate Admissions and Relations with Schools (UARS); you must also fill out a Transfer Credit Evaluation Request form at UARS, 1147 Murphy Hall.
UCLA Extension. If you wish to receive degree credit for work taken through UCLA Extension, you should take courses that correspond in number to the undergraduate courses offered in regular session. The designation XL or XLC before the number of the Extension course signifies that the course is equivalent to the regular session course bearing the same number. Grades earned by Letters and Science students in courses prefixed by XLC are computed in the UCLA grade-point average. No degree credit is given for courses numbered X300 through X499. Remember that concurrent enrollment in Extension and regular session is not permitted.
Community College. The maximum number of community college units allowed toward the bachelor's degree is 105 quarter units (70 semester units). The UCLA Office of Undergraduate Admissions and Relations with Schools will not grant transfer credit for community college courses beyond 105 quarter units, but you may still receive subject credit for this coursework to satisfy lower division requirements. Consult your college or school counselors for possible further limitations. (To convert semester units into quarter units, multiply the semester units by 1.5 -- e.g., 12 semester units 1.5 = 18 quarter units. To convert quarter units into semester units, multiply the quarter units by .666 -- e.g., 12 quarter units .666 = 7.99 or 8 semester units.)
With approval of the dean of the Graduate Division, certain courses completed outside of UCLA regular session may be applied toward the master's degree. For more details, see Transfer of Credit under Requirements for Graduate Degrees in the Graduate Study section of this catalog.
The Registrar prepares, maintains, and permanently retains a record of each student's academic work. Student files of pertinent documents are maintained up to five years following your last date of attendance. You may view your documents in Academic Record Services, 1134 Murphy Hall, by calling (310) 206-4082 to make an appointment. Advance notice of 24 hours is required for viewing.
Your permanent record is your transcript, which reflects all undergraduate and graduate work completed in UCLA regular session and Summer Sessions. It lists chronologically your courses, units, grades, cumulative grade-point average, transfer credits, and total units.
The University Records System Access (URSA) allows all UCLA students via a touch-tone telephone to obtain course confirmation, UCLA grades for any completed term, GPA, completed units, and outstanding holds (i.e., restrictions from receiving services), to confirm registration fee payment and Registration Card mailing, to update and review selected student information, and to change the security code used to access URSA. Presently you can call URSA at (310) 208-0425 Monday through Saturday from 5 a.m. to midnight, including holidays (hours are subject to change). You can call as often as you wish. Access is given based on your nine-digit UCLA student I.D. number and your four-digit security code. The system is easy to use, explaining what to do at each step. A time limit is announced at the beginning of each call. If you exceed the limit, you will be disconnected. You may access the system for up to 10 years after your graduation or your last term of attendance. For additional information, consult the Schedule of Classes.
As needed, you may obtain a free printout of your grades for the most recent graded term at Academic Record Services, 1134 Murphy Hall, by presenting your valid current-term Registration Card and a photo I.D.
To have official transcripts sent to other schools, institutions, or agencies, complete a Transcript Request form (available in the Murphy Hall North Lobby) or write to the Registrar's Office, Attn: Transcripts, 1134 Murphy Hall, UCLA, Los Angeles, CA 90095-1429. Requests must include your name while in attendance at UCLA, your Social Security number and/or student I.D. number, your dates of attendance, and your signature for release.
Each transcript costs $5; additional fees apply for transcripts requiring special delivery services. Although fax services are available, transcripts that are faxed are not considered official. Continuing students and former students with Student Billing and Receivables (SBAR) accounts may charge transcript orders to their accounts. Other requests must be accompanied by a check made payable to Regents-UC. Transcript fees are subject to change at any time. Requests will not be processed if you have outstanding financial, academic, or administrative obligations (holds) to the University. Transcripts of work completed elsewhere must be requested directly from the campus or institution concerned.
Transcripts for UCLA Extension courses must be ordered from UCLA Extension, P.O. Box 24901, Los Angeles, CA 90095.
The Registrar verifies registration (fee payment) and enrollment status as a student is eligible. Verification cannot be issued if registration fees for the term have not been paid.
Verifications for loan forms and student aid guarantors are processed through the National Student Loan Clearinghouse, a nonprofit industry-sponsored organization representing schools, guarantors, lenders, servicers, and secondary markets for the sole purpose of standardizing, simplifying, and automating enrollment verifications and deferment processing. UCLA provides student enrollment verification data, including stu-dent names, mailing addresses, Social Security numbers, and enrollment status, to the clearinghouse on a regular basis. Release of this information to the clearinghouse has been approved by the U.S. Department of Education and ruled in compliance with the Federal Family Educational Rights and Privacy Act (FERPA).
Submit all verification request forms (including "good student" auto insurance discounts and health insurance verifications) to Academic Record Services, 1134 Murphy Hall. Forms for clearinghouse participants will be forwarded to the clearinghouse by Academic Record Services.
An international student who must leave the University and the country before completing a degree or certificate program may request a Certificate of Resident Study in addition to a formal transcript. The certificate cannot be awarded to a student if the studies involved are covered by a diploma or other certificate. The chair of your major department recommends the award of the certificate through a petition to the college, school, or Graduate Division. To be eligible to receive the certificate, you must have completed a program of at least nine courses with a minimum 2.0 grade-point average (2.5 for Graduate Division students) and have satisfactorily completed a research project over a period of nine months or more.
Your valid Registration Card (Reg Card) is your official student identification and is required, along with your UCLA Student I.D. Card, for all University services and student activities. Carry it with you as you will be asked to show it for student health services, library privileges, athletic and cultural student ticket rates, recreation center, check cashing, and many other campus services.
If you lose or do not receive your Reg Card, a temporary verification card (good for seven days) will be issued without fee at 1113 Murphy Hall after the fee deadline for the term. After the term begins, you may replace lost, destroyed, or mutilated cards at 1113 Murphy Hall for a $3 fee. You must show proof of identity for verification or replacement cards.
If you have outstanding obligations (holds), proof of registration cannot be issued. For details on outstanding holds and initiating offices, call URSA at (310) 208-0425.
This card with photo is issued without charge to new or reentrant students from the beginning to the end of the first academic term and is valid with the current Reg Card. Both the Student I.D. Card and the current-term Reg Card are required for all University services and student activities.
You will need a current Reg Card and other valid identification (driver's license, passport, or California DMV I.D. card) to obtain your Student I.D. Card. There is a fee for issuing the card after your first academic term in attendance, for replacing lost or destroyed cards, and for issuing cards because of a name change affecting your University records.
If you wish to change your name on your official University record, fill out a UCLA Correction or Change of Name form (available in the Murphy Hall North Lobby) and submit it to Academic Record Services, 1134 Murphy Hall. All name changes are recorded on your transcript. If you change your address, notify the Registration/Enrollment Office in 1113 Murphy Hall as soon as possible.