Undergraduate students registered in a regular session at any campus of the University (or those previously registered who have not since registered at any other school) may apply for transfer to another campus of the University. Obtain the UC Application for Undergraduate Admission and Scholarships and submit the required application fees with the application form. The filing periods are the same as those for new applicants (see Undergraduate Admission in the Undergraduate Study section of this catalog). Applications are available from the UCLA Office of Undergraduate Admissions and Relations with Schools, 1147 Murphy Hall, Los Angeles, CA 90095-1436, other University of California Undergraduate Admissions Offices, or your local community college.
Graduate students who wish to enroll as degree candidates at other UC campuses must apply for admission to those Graduate Divisions.
If you have to be absent from classes temporarily for reasons beyond your control, you should notify your instructors. Regardless of the reasons for absence, you are required to complete all coursework. If you cannot complete the work on time because your absence is late in the term or prolonged, you may request that the instructors assign an Incomplete grade (see Incomplete Grades earlier in this section).
Undergraduate students who have completed at least one term at UCLA and fail to register for the following term may return to the University the next subsequent term as continuing students. If you plan to attend another institution (including UCLA Extension) during your absence, you should consult your college or school counselor before enrolling elsewhere (see Concurrent Enrollment and Transfer of Credit earlier in this section). If you are absent for two or more consecutive terms, you are no longer considered a continuing student and must apply for readmission (see Readmission in the Undergraduate Study section of this catalog for procedures and deadlines).
Graduate students in good standing may be granted leaves of absence, normally for periods of one to three terms, on approval from the appropriate department and the Graduate Division. Leaves, which may be extended for a total of two years at the discretion of your department and with approval of the Graduate Division, must be requested before the end of the second week of classes (see Withdrawal below for fee refund procedures and more information). Request forms are available from Graduate Admissions/Student and Academic Affairs, 1255 Murphy Hall. For details on leaves of absence, see Standards and Procedures for Graduate Study at UCLA, available in the Graduate Division offices or in individual departments. Students on leaves of absence are not eligible to use University facilities (except libraries) or faculty time and cannot receive University financial support. Leaves of absence as described here do not apply to undergraduates.
Graduate students who fail to register for a term and do not take an official leave of absence are considered to have withdrawn from the University and must compete for readmission with all other applicants.
Before the first day of classes, you may cancel registration by mailing a written notice to the Registration/Enrollment Office, Attn: Cancellation Clerk, 1113 Murphy Hall, Los Angeles, CA 90095-1429. A $10 service charge will be deducted from your fee refund.
Undergraduates who return to the University for the following term are considered continuing students. If you are absent longer than one term, you must apply for readmission (see Readmission in the Undergraduate Study section of this catalog for procedures and deadlines). If you cancel in your first term at UCLA, you must reapply for admission.
Graduate students who cancel their registration and do not apply for a formal leave of absence must compete for readmission to return to the University.
Withdrawing from the University means discontinuing attendance in all courses in which you are enrolled. If you withdraw during a term, you need to file a Notice of Withdrawal, available from your academic dean's office (undergraduates) or departmental office (graduate students).
When you withdraw officially during the first five weeks of instruction (calendar days 1 to 35, beginning with the first day of instruction), a percentage of your registration fee will be refunded as follows:
First and second weeks of instruction: 80% refund Third week of instruction: 60% refund Fourth week of instruction: 40% refund Fifth week of instruction: 20% refund After fifth week of instruction: no refund
If instruction begins in midweek, refund percentages may also change in midweek. Claims for refund must be presented within the academic (fiscal) year to which the claim is applicable. Consult the current Schedule of Classes for policy details and specific refund dates.
You may withdraw only if you have not taken any final examinations or otherwise completed the work in any of your classes. For undergraduates, one withdrawal places no restriction on readmission or continuation if you started the term in good academic standing. If you withdraw after one or more previous withdrawals or while in academic difficulty, a restriction may be placed on your continuance in undergraduate standing. Before withdrawing, you are urged to consult faculty, departmental, or college advisers to consider the full implications of this action.
Undergraduates may also withdraw from a term retroactively, provided no final examinations have been taken and no coursework has been completed. No withdrawals are accepted once you have officially graduated from the University.
If you register and subsequently discontinue coursework or stop payment on registration checks without an approved petition for withdrawal, leave of absence, or cancellation, you will receive F, NP, or U grades, as appropriate, for all courses in which you are enrolled for that term. A $60 fine will be assessed if any check for registration fee payment is returned by a bank (i.e., stopped payment, insufficient funds, etc.). No fees will be refunded, and future registration privileges may be curtailed or revoked. Transcripts will not be issued if you have outstanding financial obligations to the University.
Undergraduate Students. If you return to the University for the term following withdrawal, you are considered a continuing student. If you return later than the following term, you must apply for readmission.
Graduate Students. If you do not register for a term, you are considered to have withdrawn from the University and must apply for readmission when you return.
Approximately eight out of every 10 UCLA freshmen eventually receive a baccalaureate degree, either from UCLA or from another campus or institution. According to a recent survey of UCLA alumni, one third of all UCLA baccalaureate recipients go on to graduate school. For information on academic requirements for graduation, see Undergraduate Degree Requirements in the Undergraduate Study section of this catalog.
The awarding of the bachelor's degree does not happen automatically but is the culmination of several steps which begin when you identify the term you expect to complete degree requirements through URSA (consult the Schedule of Classes for complete instructions on using URSA to declare degree candidacy). This must be done before you complete 160 units (172 for the School of Engineering and Applied Science) or a $13 late candidacy fee will be assessed. The identified term must fall within the academic year (four quarters) subsequent to the term in which you reach or expect to reach the 160-/172-unit mark. Exceptions can be made by your degree auditor depending on your program of study (e.g., double majors).
You may request a review of your degree progress by a counselor in your college or school office at any time. Advisers in your major department are also available for counseling on departmental requirements.
The "degree expected term" you specify through URSA is used by the degree auditors to review your coursework and begin the audit of your completion of degree requirements. You cannot graduate without such an audit. If your expected graduation date changes and you have not yet completed 160/172 units, update your degree term through URSA. Once you have completed 160/172 or more units, a fee will be assessed each time you petition to change your "degree expected term" using the UCLA Declaration of Candidacy form.
Consult the latest Schedule of Classes for the deadline to declare candidacy for the current term (with fee if 160/172 or more units completed). Declaration of candidacy after the published deadline may result in a degree award date for the following term and additional candidacy penalty fees.
You can confirm your "degree expected term" at any time through URSA at (310) 208-0425. Declaring candidacy is not a guarantee of graduation. If you have requested through URSA that no public information (including your name) be released, you will not be included in the program booklet for Commencement ceremonies.
If you intend to complete degree requirements as a nonregistered student (take a course through UCLA Extension or at another institution, remove an Incomplete grade, etc.), you must file a request to graduate "in absentia" with your degree auditor by the fifth-week candidacy deadline. Students graduating "in absentia" will be assessed the special order diploma fee in addition to the declaration of candidacy fee.
Students in the School of the Arts and Architecture, School of Nursing, School of Engineering and Applied Science, and School of Theater, Film, and Television are audited for degree requirements by staff members in their respective counseling/student affairs offices and should consult them regarding questions on degree requirements and school degree audit procedures.
Students in the College of Letters and Science who entered UCLA in Fall Quarter 1988 and thereafter are mailed a computer-generated Degree Progress Report once a year (copies can also be ordered at A316 Murphy Hall). This report includes a detailed evaluation of transfer credit, courses and grades for each completed term, degree requirements completed, and requirements still outstanding.
Students who entered prior to Fall Quarter 1988 are audited for degree requirements by the Registrar's degree auditors after completing 160 units, with a "degree expected term" within the subsequent two terms. You should receive information regarding your completion of requirements or any remaining degree requirements and/or deficiencies no later than your final term.
A "Summary of Shortages for the Bachelor's Degree" statement is mailed to each current-term candidate who does not satisfy degree requirements that term. If you receive such a notice, contact a degree auditor immediately to discuss your expected completion of the requirements.
Once you complete 180 units and reach the term you have declared as your "degree expected term," you are reviewed by your degree auditor for award of the degree each subsequent term while in continuous registration, including UCLA Summer Sessions. Keep your degree auditor informed of your plans for completing your degree.
Candidates for both master's and doctoral degrees must be advanced to candidacy and complete all degree requirements, including the master's thesis or comprehensive examination, or doctoral dissertation, before the degree is conferred (consult the Schedule of Classes for filing deadlines). For full details on degree requirements and procedures for graduate students, see the Graduate Study section of this catalog.
Official transcripts with your graduation date included are available approximately seven weeks after the end of the term. If you require earlier proof of graduation, contact your degree auditor.
Degrees are awarded at the end of Fall, Winter, and Spring Quarters and at the end of Summer Session C (mid-September). For the School of Law and School of Medicine degrees are awarded at the end of Fall and Spring Semesters. Consult the respective University calendars (quarter, summer sessions, semester) for the actual degree award date, which is the final day of the term.
Diplomas for both undergraduate and graduate students are available approximately three to four months after the degree award date. Information about obtaining your diploma in person (no fee) or by mail (with fee) is sent to you approximately seven weeks after the end of your final term. To expedite receipt of your diploma, you are encouraged to return the diploma mailer form and remit the mailing fee. Recorded information regarding diploma availability may be obtained by calling the Diploma Hot Line at (310) 825-8883. The Registrar's Office retains diplomas for five years from graduation date.
If your original diploma is destroyed, a duplicate may be ordered by contacting the Registrar's Office, Diploma Reorder, 1113 Murphy Hall. There is a fee for the replacement diploma, and it will bear a reissue date and the signatures of the current officials of the state and University.
Each school and college conducts an academic ceremony for its graduates. Some of the ceremonies feature an address by the Chancellor, student speakers, and recognition of candidates who have achieved high academic distinction and honors, as well as prizes. Check with your school or college for eligibility requirements and program and time schedules.
Academic regalia (caps, gowns, and hoods) are available for rent/purchase at ASUCLA's Graduation Et Cetera (B Level of Ackerman Union, 310-825-2587). In addition, graduation announcements with printed enclosure cards, diploma covers, and diploma mounting are available. You may also purchase graduation announcements at the ASUCLA Campus Photo Studio (second floor of Ackerman Union) through mid-May. The studio is scheduled to move to the A Level of Ackerman Union during Spring Quarter 1996.