Registration/Enrollment Office
1113 Murphy Hall
(310) 825-1091
Detailed information on registration (fee payment) and enrollment procedures is contained in the quarterly Schedule of Classes, available for purchase at the Students' Store several weeks before the beginning of each term. To obtain a copy by mail, write to ASUCLA Students' Store, 308 Westwood Plaza, Los Angeles, CA 90095-1645, Attn: Mail Out. Include a check or money order payable to ASUCLA for $5 (Fall Quarter) or $4.50 each (Winter and Spring Quarters).
Registration consists of paying fees and enrolling in classes. The UCLA Billing Statement, mailed monthly to your UCLA mailing address by the Student Accounting Office, is used to pay registration fees and other University charges. Enrollment in classes is completed through URSA (University Records System Access). You must complete both processes by the established deadlines to be officially registered and enrolled for the term.
Payment is required of all eligible students by the applicable deadlines. Payments may be mailed or deposited in the Main Cashier's Drop Slot (1125 Murphy Hall). Payments submitted after the published deadline must be made in person at 1125 Murphy Hall and will be assessed an additional $50 late payment fee. Students on financial aid may be eligible for a waiver of the $50 fee if funds are delayed by the University.
September 20 for Fall Quarter 1995
December 20 for Winter Quarter 1996
March 20 for Spring Quarter 1996
October 6 for Fall Quarter 1995
January 12 for Winter Quarter 1996
April 5 for Spring Quarter 1996
UCLA requires, as a condition of registration, that all graduate students and all international students on nonimmigrant visas have adequate medical insurance coverage during all periods of enrollment.
UCLA offers a student Medical Insurance Plan (MIP) which fulfills the requirement. For graduate students the MIP fee is included each term in the amount due on the UCLA Billing Statement. This is the only method by which MIP can be purchased.
If you decide to waive out of MIP because you have adequate private medical insurance, you must complete the Medical Insurance Waiver Request included each term with the UCLA Billing Statement and submit the form when you pay your registration fees.
An adequate private medical insurance plan must provide all of the following minimum benefits:
(1 ) A minimum of $50,000 in "Lifetime Maximum" benefits.
(2) At least 75 percent of the cost for eligible medical expenses, with no more than a 25 percent out-of-pocket cost to you (patient copayment).
(3) A claims representative located in the U.S. In addition, you must be provided with an identification card (or reasonable alternative) written in English, which includes payment provisions listed in U.S. dollars and the U.S. telephone number of the U.S. claims representative.
If your private medical insurance plan does not meet all of the above requirements, you must purchase MIP. For further information on MIP or adequate medical insurance requirements, call the Student Health Service Insurance Office at (310) 825-1856.
The quarterly Schedule of Classes contains up-to-date listings of class times, meeting rooms, instructors, and all information necessary for enrolling in classes. Using the Schedule and with the aid of academic counseling from your school or college advisers, you can assemble a program of courses.
URSA (310-208-0425) enables all UCLA students to acquire information via a touch-tone telephone from their University academic records stored on the Registrar's Student Records System computer database.
URSA allows you to process your class enrollment, to obtain course confirmation (i.e., a reading of your Study List, including day/time, location, examination code, instructor name), UCLA grades for any completed term, GPA, completed units, and outstanding holds (i.e., restrictions from receiving services), to confirm registration fee payment and Registration Card mailing, to update or review selected student information ("degree expected term," telephone number, residence hall address, privacy release, ethnic-based mailing option, and ethnic background), and to change the security code used to access URSA.
URSA is operational Monday through Saturday from 5 a.m. to midnight, including holidays. You may access the system for grades, GPA, units, and holds information for up to 10 years after your graduation or your last term of attendance. If you have outstanding holds, you will be informed at the beginning of your call.
By using URSA, you can enroll in classes, add, drop, or exchange classes/sections, put yourself on the wait list for a class, add a class using a PTE Authorization Number, change the grading basis for a class (i.e., Satisfactory/Unsatisfactory), obtain a reading of your Study List, check your wait-list position, and obtain instructor names for all courses. You enroll during your assigned appointment periods, which you also obtain by calling URSA. Consult the Schedule of Classes for full enrollment details.
For classes that require written approval or specialized processing, you may enroll at computer terminals at 1113 Murphy Hall Monday through Friday from 9 a.m. to 5 p.m.
At 7 p.m. on Friday of the second week of instruction the Study List of enrolled courses becomes "official," and all wait lists are eliminated. You should obtain a reading of your Study List through URSA after all enrollment transactions. You are responsible for all courses and the grading basis as listed on URSA, and you cannot receive credit for courses not listed. Errors or omissions should be corrected before your academic dean's deadline for changes by petition. Unapproved withdrawal from or neglect of a course entered on the Study List will result in a failing grade.
Beginning with the third week of instruction, changes to your Official Study List can be made with a fee by calling URSA through the end of the last day of instruction. Consult the Schedule of Classes for full enrollment details.
Continuing graduate students may petition for a change of major after discussing plans with the new department. Forms for this purpose are available from the departments and should be filed with Graduate Admissions/Student and Academic Affairs, 1255 Murphy Hall. Deadlines are generally the same as those for the graduate admissions procedure, but you should consult with the adviser in the new program before filing an application.
Three courses (or 12 units) per term are considered the normal enrollment for graduate students and are required for students not in doctoral candidacy to be counted for full-time standing in the University's official enrollment records. Therefore, you will be directed by your department to enroll full time whenever possible.
Throughout their appointments, teaching assistants are required to be registered and enrolled in at least eight quarter units and graduate student researchers in at least 12 quarter units. Those assistants/researchers who take a leave of absence, or withdraw, terminate their appointments. Course 375 for teaching assistants and independent studies at the 500 level for graduate student researchers may be included in reaching the eight- or 12-unit load.
Graduate students holding fellowships must be enrolled in at least eight units, both before and after advancement to candidacy. The eight-unit minimum required per term may include, among others, the 500 series (individual study or research).
Veterans are required to make normal progress toward the degree as stated by the major department. Information on Department of Veterans Affairs regulations is available from Academic Record Services, 1134 Murphy Hall.
Graduate students are normally required to register in all three terms of each academic year, including the term in which their degrees or certificates are to be awarded. If you are granted a formal leave of absence or are eligible to pay the filing fee for a degree (see below), you are exempt from this requirement. You must be registered in order to receive financial aid, use University facilities, or take any University examination except the master's comprehensive or doctoral final oral examination.
If you fail to register or to file for an official leave of absence by the end of the second week of instruction, you are assumed to have withdrawn from UCLA. You will then have to reapply and compete for readmission with all other graduate applicants if you wish to return to graduate study at UCLA.
Continuing graduate students studying or doing research outside California throughout a term may pay half the registration fee, plus all other fees in full. Petitions for the reduced fee are available from your department.
Policy governing the employment of graduate students considers you primarily as a student rather than an employee and emphasizes your need to make timely progress toward your degree. You are limited to a maximum of 12 quarters of appointment in academic apprentice teaching titles and a maximum of 18 quarters in a combination of academic apprentice teaching and research titles. Appointment to any title limits your employment maximum to 50 percent time during the academic year.
University policy prohibits the employment of graduate students in academic titles. This policy was established to ensure that you (1) make timely progress toward your degree, (2) not be subject to the conflicting roles of student and faculty member, and (3) not be involved in the instruction of your peers.
(1) You must register in the final term in which the degree is to be conferred if you are (a) completing coursework, (b) using library or other University facilities, (c) taking up faculty time other than for a final reading of the thesis or dissertation or to administer the comprehensive or final examination, (d) a doctoral student and were not registered the term immediately preceding the term in which your dissertation is filed, or (e) receiving University funds in the form of a fellowship or appointment as a teaching assistant, reader, or graduate student researcher. If you were not continuously registered or on leave of absence and you are required to register to receive your degree, you must apply for readmission.
(2) If only the thesis or dissertation and/or comprehensive or final examination remain to be completed in your final term, you may be eligible to pay the filing fee instead of registering (see below).
(3) If you were registered in the preceding term and have completed all degree requirements, including final examinations and filing your thesis/ dissertation, during the interval between terms and before the first day of instruction, you are not required to register (or pay the filing fee) to receive your degree at the end of the following term.
If you have completed all requirements for a degree except filing the thesis or dissertation and/or taking the master's comprehensive or doctoral final oral examination, you may be eligible to pay a filing fee of half the registration fee instead of registering and paying all required fees. Applications are available from Graduate Admissions/Student and Academic Affairs, 1255 Murphy Hall. For eligibility conditions and further information on the filing fee and registration in the final term, please consult Standards and Procedures for Graduate Study at UCLA, available in 1255 Murphy Hall or in individual departments.
New students enrolling in the School of Dentistry, Education and Information Studies, Medicine, Nursing, or Public Policy and Social Research must complete and return to the Student Health Service the Health Evaluation forms provided by their departments. For clearance information, call (310) 794-7896.