Student Right to Access Information
Pursuant to the Federal Family Educational Rights and Privacy Act (FERPA), the California Information Practices Act, and the University of California Policies Applying to the Disclosure of Information from Student Records, students at UCLA have the right to:
- Inspect and review records pertaining to themselves in their capacity as students, except as the right may be waived or qualified under federal and state laws and University policies
- Have withheld from disclosure, absent their prior written consent for release, personally identifiable information from their student records, except as provided by federal and state laws and University policies
- Inspect records maintained by UCLA of disclosures of personally identifiable information from their student records
- Seek correction of their student records through a request to amend the records or, if such request is denied, through a hearing (see UCLA Procedure 220.1)
- File complaints with the U.S. Department of Education regarding alleged violations of the rights accorded them by the FERPA
UCLA, in accordance with federal and state laws and University policies, has designated the following categories of personally identifiable information as “public information” that UCLA may release and publish without a student’s prior consent:
- e-mail address
- telephone numbers
- major field of study
- dates of attendance
- number of course units in which enrolled
- degrees and honors received
- most recent previous educational institution attended
- participation in officially recognized activities (including intercollegiate athletics)
- name, weight, and height of participants on intercollegiate athletic teams
As a matter of practice, UCLA does not publish student telephone numbers in the online campus directory unless released by the student. The term “public information” in this policy is synonymous with the term “directory information” in FERPA.
Students who do not wish certain items (i.e., name, e-mail addresses, telephone numbers, major field of study, dates of attendance, number of course units in which enrolled, and degrees and honors received) of this “public information” released and published may indicate this through MyUCLA. To restrict the release and publication of the additional items in the category of “public information,” students must complete a UCLA FERPA Restriction Request form available from the Registrar’s Office, 1113 Murphy Hall.
Students should check their privacy and FERPA options through MyUCLA before they graduate. A student with a FERPA restriction will not appear in UCLA online or print directories, or in commencement publications.
In addition to the “public information” described above, information related to students’ mailing and physical address(es), gender, and marital status, and the name(s), address(es), and telephone number(s) of their parents or next-of-kin, are made available to the UCLA External Affairs Department for use in alumni, development, and public relations activities. To restrict the release of this additional information, complete an External Affairs Information Restriction Request form available from the Registrar’s Office, 1113 Murphy Hall.
Inspection of Records
Student records that are the subject of federal and state laws and University policies may be maintained in a variety of offices, including the Registrar’s Office, Office of the Dean of Students, UCLA Career Center, UCLA External Affairs, Graduate Division, and the offices of a student’s College or school and major department. Students are referred to the online UCLA Campus Directory which lists all the offices that may maintain student records, together with their campus address and telephone number. Students have the right to inspect their student records in any such office subject to the terms of federal and state laws and University policies
Inspection of student records maintained by the Registrar’s Office is by appointment only and must be arranged three working days in advance. Call (310) 825- 1091 option 6, or inquire at the Registrar’s Office, 1113 Murphy Hall.
A copy of federal and state laws, University policies, and the print UCLA Telephone Directory may be inspected in the office of Information Practices, 500 UCLA Wilshire Center. Information concerning students’ hearing rights may be obtained from the Office of the Dean of Students, 1206 Murphy Hall. See the complete text of UCLA Policy 220, Disclosure of Information from Student Records.