Fee refunds to eligible students are calculated according to the date a cancellation, withdrawal, or leave form is filed with the appropriate office. See the refund schedules for dates and UC-defined refund percentages by term. UCSHIP refunds are based on timing and benefit use. Students enrolled in self-supporting graduate programs should consult the program or department for its refund policy.
An exception to the official refund schedule can be requested. After completing a Withdrawal Notice or Leave of Absence form, attach a written request for a specific refund, and a doctor’s statement or other documentation relevant to the filing delay, to the form.
- Medical reasons do not automatically qualify the student for a refund exception. More often, confirmation of the last date of class attendance is the basis for accommodating an exception.
- Federal financial aid refund guidelines are very specific as to the amount that can be refunded based on dates of attendance.
Late registration, processing, and penalty fees are waivable only if they were incurred through University fault or because a student suffered a sudden and debilitating injury or accident. Students must request a waiver in writing from the assessing office.
Refund for Cancellation of Registration
Students who cancel registration prior to the first day of instruction are eligible for a refund. New students receive a 100% refund except for the nonrefundable acceptance of admission fee and a cancellation of registration penalty fee. Fees paid by new dentistry, J.D., and S.J.D students are refunded except for nonrefundable acceptance of admission deposits. All other students receive a 100% refund except for a cancellation of registration penalty fee.
Refund for Withdrawal or Leave of Absence
Students who withdraw from the University once instruction begins, or who take a leave of absence, are refunded a percentage of registration fees according to the calendar date on which the official Withdrawal Notice or Leave of Absence request is submitted to the academic dean. Students who leave UCLA and enter U.S. military service prior to Friday of the sixth week of the term, and who receive no credit for courses, are eligible for a full refund of the student services fee. No refund is granted after that day.
Refund of UCSHIP Fee
Students who cancel registration and receive a 100% tuition refund also receive an automatic UCSHIP refund. UCSHIP coverage is not active for that term.
Students who purchase UCSHIP insurance; withdraw or take an official leave of absence; and receive a 100% tuition refund may request a UCSHIP refund from the Ashe Center UCSHIP office. UCSHIP coverage is not active for that term.
Students who purchase UCSHIP, withdraw, and receive less than a 100% tuition refund may not request a UCSHIP refund, because UCSHIP coverage remains active for that term.
For complete details and instructions, see the Ashe Center website.
Refund for Students with Financial Aid, Deferrals, or Waivers
If a student on financial aid pays registration fees with personal funds, a refund is made automatically through BruinBill. Students who initially pay registration fees with financial aid, a fee deferral, or a fee waiver, and subsequently cancel or withdraw, do not receive a cash refund and may be liable for repayment of registration fees.